Administrative Assistant & Job Coordinator

SERVPRO of Prince Edward Island; Charlottetown; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an enthusiastic Administrative Assistant to join their dynamic team. In this pivotal role, you will provide essential support to the office team and customers, ensuring smooth operations through effective communication and organization. Your responsibilities will include coordinating schedules, performing data entry, and collaborating with various departments to maintain project oversight. This position offers opportunities for career progression and professional development in a fast-paced environment. If you are detail-oriented and thrive in a supportive role, this is the perfect opportunity for you to grow your career.

Benefits

Competitive compensation

Superior benefits

Career progression

Professional development

Qualifications

• High school diploma or GED preferred with knowledge in Microsoft Office.
• Strong communication and organizational skills essential for success.

Responsibilities

• Assist office team with daily administrative tasks and customer communication.
• Coordinate scheduling and ensure accurate project documentation.

Skills

Microsoft Office

Attention to detail

Problem-solving skills

Written communication skills

Verbal communication skills

Organizational skills

Multi-tasking

Education

High school diploma/GED

Job description

SERVPRO of Prince Edward Island is hiring an Administrative Assistant!

Benefits

SERVPRO of Prince Edward Island offers:

• Competitive compensation
• Superior benefits
• Career progression
• Professional development

And more!

As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.

Key Responsibilities

• Perform fundamental daily administrative tasks to assist the office team
• Coordinate crew and job scheduling
• Perform detailed and accurate data entry
• Assist other departments, as needed
• Cleaning
• Responsible for clear and efficient project communication with the customer and project stakeholders
• Daily project(s) oversight to include monitoring status, audit, and work-in-progress
• Review and validate job site documentation
• Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end
• Collaborate and assist with other departments, as needed

Position Requirements

• High school diploma/GED (preferred)
• Must be knowledgeable in Microsoft Office
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Skills/Physical Demands/Competencies

This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law.