Administrative Assistant - Intermediate (GOAPRDJP00000606)

Amyantek; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A government agency is seeking a Records Management Administrator for a 6-week contract in Calgary. The role involves archiving records, managing information, and providing administrative support to various departments. Candidates must have a High School Diploma and significant experience in records management and office administration.

Qualifications

• 2 years experience in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• 2 years experience in a records management environment.
• Knowledge of records management legislation in Alberta.

Responsibilities

• Archive files and determine disposition of records.
• Provide administrative support to the management team.
• File management and general office support tasks.

Skills

Records Management

Information Management

MS Office Suite

Education

High School Diploma / GED

Post-secondary education in office administration

Tools

SharePoint

Job description

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Please send your resume at [emailprotected] if you are interested in this 6 weeks contract role. Please feel free to forward if you are not interested. This is with Govt of Alberta

• Work Status : On-Site
• Standard Hours of work are 8 : 15 to 4 : 30 with a 1 hr lunch break Alberta time

Mandatory : Education

• High School Diploma / GED.

Work Experience

• 2 years Demonstrated experience with MS office suite (Excel, Word, PowerPoint, Outlook)
• 2 years Experience in an Information Management environment working with records / documents
• 1 year Experience with interpretation and application of records retention and disposition schedules.
• 2 years Experience with public sector retention and archiving of records.
• 2 Years Experience with Records Management / Document Management using Sharepoint
• 2 Years Knowledge of Records Management legislation, regulations, policies and procedures in Alberta or equivalent jurisdictions

Nice to Have : Education

• Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates (in years)

Description :

Reporting to the Manager, Program Services, the position of Records Management Administrator is responsible for records management support and office administration support for the Complaint Resolution and Special Investigations & Inspections Unit.

The key responsibility of this position is to archive files / boxes and identify the records contained in the boxes and determine their disposition. This position also provides administrative support to Employment Standards Director, Senior Office Administrator, Executive Director’s Office, and Employment Standards Counsellors. These responsibilities fall within the framework of the Government of Alberta Records and Information Management Legislation and Employment Standards Policy and Procedures. In addition to the file management requirements, this position is also responsible for reception duties, including answering telephones, greeting visitors and stakeholders to the office, as well as mail / courier tasks.

The secondary responsibility of this position is to support Employment Standards Counsellors, including screening, triaging, and registering complaints.

RESPONSIBILITIES AND ACTIVITIES :

File / Records management

• Assess the contents of files and paperwork within archiving boxes.
• Prepare the files, electronic inventory sheets and courier archive boxes.
• Determine disposition of those files and paperwork.
• Follow established policies and procedures regarding records management.
• Locate, retrieve, or make copies of files as requested.
• Using the Government Records Retention Schedule, prepare, list electronically and box appropriate files to be sent for archiving.

General Office Support

• Filing and internal records management (in addition to archiving).
• Respond to telephone or electronic inquiries and forward to the appropriate
• person / area.
• Process incoming and outgoing mail.

SUBMISSION MUST INCLUDE :

• TO PROCEED TO THE NEXT STAGE, YOUR RESUME MUST CLEARLY DESCRIBE ALL REQUIRED EXPERIENCE WITHIN THE CONTEXT OF THE SPECIFIC JOB OR PROJECT WHERE IT WAS GAINED. SIMPLY COPYING THE QUALIFICATION WITHOUT THIS EXPLANATION WILL NOT BE SUFFICIENT.
• EACH JOB / PROJECT MUST CONTAIN THE TERM OF THE JOB / PROJECT IN THE FORMAT MMM / YYYY to MMM / YYYY.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Contract

Job function

Job function

Administrative

Government Administration, Information Services, and Government Relations Services

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