Administrative Assistant - Integrated Surgical Program - Casual 2025-13767 (2025-13767)

Sunnybrook; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading healthcare organization in Toronto is seeking an Administrative Assistant to provide vital support to the Operational Director and Managers of the Operating Room. The role involves preparing materials, managing schedules, maintaining departmental policies, and ensuring smooth operational flow. Ideal candidates should have an administrative background with strong organizational and communication skills, alongside proficiency in Microsoft Office. This position offers a great opportunity to contribute within a supportive team environment.

Qualifications

• 1-2 years experience as an Administrative Assistant or similar role.
• Excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to prioritize tasks effectively.

Responsibilities

• Prepare meeting materials and documentation for the Operational Director and Managers.
• Manage calendars, schedule meetings, and coordinate correspondence.
• Process capital requests and track budget disbursements.

Skills

Microsoft Office

Written Communication

Oral Communication

Organizational Skills

Problem Solving

Keyboarding

Education

Administrative Assistant/Office Management Program

Undergraduate Degree

Job description

Summary Of Duties

The Administrative Assistant will provide support to the Operational Director and Managers of the Operating Room and Related Services.

• Prepare meeting material, supporting documentation, prepare/assist with presentations (i.e. power point, reports, etc.), take and type minutes
• Preparation and submission of regularly scheduled reports
• Update and maintain departmental policies and procedures
• Prepare and monitor staff payroll/time sheet submissions, vacation requests/responses
• Manage calendars, schedule meetings, coordinate arrangements/correspondence, room reservations, catering, equipment as required, etc.
• Order and procurement of departmental supplies and equipment
• Process capital requests and track capital budget
• Maintain account disbursements and manage monthly disbursements and financial process.
• Draft OR master schedules
• Other duties, as required
  
  

Qualifications/Skills

• Administrative Assistant/Office Management Program at the College level or an undergraduate degree
• Must have 1 – 2 years experience in an administrative assistant or similar role
• Must have excellent working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Must be proficient in written and oral communication skills to support our requirement to read, edit and compose correspondence
• Must be organized in approaching work tasks and able to prioritize effectively to deal with competing demands
• Must be very adept at exercising tact and discretion when dealing with highly sensitive and highly confidential issues
• Must be able to demonstrate flexibility as well as a comfort level with taking initiative on a wide range of issues
• Good problem-solving skills and an ability to work as a team member on projects
• Keyboarding at 60 w.p.m. with maximum 5% error rate