Administrative Assistant – Infusion Centre (Research Institute)

RI-MUHC | Research Institute of the MUHC | #rimuhc; Montreal; On-site; CAD 41,000 - 63,000; Full time

Job summary

A leading research institute in Montreal is seeking an Administrative Assistant to manage patient bookings and support the clinical research infusion centre. The ideal candidate will have strong organizational and interpersonal skills, along with excellent English and French communication abilities. This full-time position offers a competitive salary and a comprehensive benefits package including vacation and professional development opportunities.

Benefits

4-week vacation, 5th week after 5 years

12 paid personal and sickness days

13 paid statutory holidays

Modular group insurance plan

Employee Assistance Program

Qualifications

• Minimum of two years of experience in a hospital/clinical setting preferred.
• Ability to draft communications and correspondence in French and English.
• Resourceful, responsible, and a team player.

Responsibilities

• Manage day-to-day scheduling of patient bookings.
• Assist with picking up medication from pharmacy.
• Organize and coordinate meetings, take minutes.

Skills

Strong interpersonal skills

Attention to detail

Excellent verbal and written communication skills in French and English

Organization and multitasking ability

Initiative in a fast-paced environment

Education

Diploma of College Studies (DEC)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

19 hours ago Be among the first 25 applicants

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC

The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary

Under the supervision of the Manager of Technical Platforms, Centre for Innovative Medicine (CIM), the incumbent is responsible for supporting the activities of the clinical research infusion centre.

General Duties

• Manages the day-to-day scheduling of patient bookings/scheduling of infusions,
• Maintain a spreadsheet of infusion bookings, patients, and more,
• Receives and screens telephone calls, takes messages, responds to inquiries,
• Prioritizes incoming correspondence, communications, and scheduling requests,
• Receives and responds to emails,
• Assists with picking up medication from pharmacy and transports to CIM Infusion Room,
• Assists with the ordering and receiving of clinical supplies,
• Assists with the clearing and sterilizing of infusion equipment,
• Creates, types, translates and edits documents for invoicing, statistics, supplies inventory, and more,
• Organizes and coordinates meetings, takes, transcribes and distributes minutes with relevant documentation,
• Photocopies/scans documents, distributes and files accordingly,
• Performs other office duties as assigned.
  
  

Scope Of Responsibilities

• Impact of Decision Making: Moderate impact (improve work efficiency of others, temporary disruption of work or impacts on results)
• Verbal Communication: Question, answer and explain: obtain or give information of a specific or unusual nature. This involves understanding or explaining the information involved.
• Written Communication: Writing or editing texts, reports, or memoranda in order to communicate information of a technical or administrative nature.
• Supervision: No direct supervision of personnel
  
  

Standards Of Performance

• Ensure important information is distributed quickly
• Data is collected and reported to Infusion Nurses, immediate Supervisor/Manager within a timely fashion
  
  

Website of the organization

https://rimuhc.ca/en

Education / Experience

Education: Diploma of College Studies (DEC)

Work Experience: Two (2) years of experience in a hospital/clinical setting is preferred.

Required Skills

• Exhibits strong interpersonal and organization skills,
• Ability to take initiative, work under pressure, manage multiple projects and priorities,
• Ability to pay attention to detail,
• Ability to generate and maintain accurate records,
• Ability to draft communications and correspondence in French and English,
• Excellent verbal and written communications skills in French and English,
• Excellent knowledge of computer applications such as Outlook, Word, Excel, Access and Power Point,
• Excellent organizational and ability to multi-task and prioritizing time-sensitive issues and completing tasks within short timelines on a regular basis,
• Resourceful and responsible,
• Team player,
• Ability to work in a fast paced environment,
• Autonomous, flexible sense of ethics and good judgment.
  
  

Additional information

Status: Full-Time (35-hour workweek)

Pay Scale: Commensurate to qualifications and experience. $41,550.60 - $62,353.20.

Work Shift: 8:30 a.m. to 4:30 p.m., Monday to Friday.

Work Site: Centre for Innovative Medicine, Glen Site.

***If you wish to include a cover letter, please attach it with your resume in one document. ***

Why work with us?

• 4-week vacation, 5th week after 5 years,
• Bank of 12 paid days (personal days and days for sickness or family obligations),
• 13 paid statutory holidays,
• Modular group insurance plan (including gender affirmation coverage),
• Telemedicine,
• RREGOP (defined benefit government pension plan),
• Training and professional development opportunities,
• Child Care Centres,
• Corporate Discounts (OPUS + Perkopolis),
• Competitive monthly parking rate,
• Employee Assistance Program,
• Recognition Program,
• Flex work options and much more!
  
  

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Research Services

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