Administrative Assistant, Inbound & Outbound Transportation

BRP; Sherbrooke; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Annual bonus based on financial results

Generous paid time away

Pension plan

Collective saving opportunities

Industry leading healthcare fully paid by BRP

Flexible work schedule

Holiday season shutdown

Educational resources

Discount on BRP products

Job summary

BRP in Sherbrooke is seeking an Administrative Assistant to provide critical support to the VP of Supply Chain and Directors of Inbound and Outbound Transportation. Responsibilities include managing calendars, preparing presentations, and coordinating travel arrangements.

The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and experience working with senior leadership. Notable benefits include a generous paid time-off policy, annual bonuses, and comprehensive healthcare fully covered by BRP.

Qualifications

• Experience supporting senior leadership (Directors/VP level).
• Familiarity with financial tools, reporting systems, or ERP platforms.
• Experience in supply chain, transportation, or operations environments.

Responsibilities

• Provide administrative support to Directors and VP of Supply Chain.
• Manage complex calendars and coordinate meetings.
• Prepare and format high-quality presentations.
• Coordinate travel arrangements and process expense reports.
• Ensure effective communication across stakeholders.

Skills

Microsoft PowerPoint proficiency

Organizational skills

Time management

Written and verbal communication

Attention to detail

Job description

Responsibilities

• Provide day-to-day administrative support to two Directors (Inbound and Outbound Transportation) and the VP of Supply Chain as required
• Manage complex calendars, including scheduling meetings, coordinating availability, and organizing agendas
• Prepare meeting materials, presentations, and summaries
• Coordinate travel arrangements and process expense reports
• Develop, format, and enhance high-quality PowerPoint presentations for leadership meetings
• Draft, edit, and format reports, correspondence, and other business documents
• Ensure clear and professional communication across internal and external stakeholders
• Assist in the preparation and tracking of annual operating (OH/OPEX) budgets
• Support monthly forecasting and variance analysis
• Maintain accurate financial documentation and ensure proper cost coding
• Compile reports and dashboards to support decision-making
• Manage purchase requests and follow up on procurement processes
• Maintain an organized filing system (digital and physical) for easy retrieval of information
• Handle confidential information with discretion
• Screen and prioritize communications (email, phone) for leadership
• Provide administrative support to the broader supply chain team as needed
• Coordinate meeting logistics (room bookings, materials, equipment)
• Manage service desk requests, mail distribution, and general office coordination
• Track team availability (vacations, absences)
• Support onboarding of new employees (access requests, equipment coordination, onboarding materials)
• Act as a point of contact for administrative processes and team-related inquiries
• Participate in administrative team meetings to share best practices and improve processes

Key Skills and Qualities

• Strong proficiency in Microsoft PowerPoint (advanced) and Microsoft Office Suite
• Excellent organizational and time management skills, with the ability to manage multiple priorities
• Strong written and verbal communication skills
• Basic understanding of budgeting, forecasting, and expense tracking
• Ability to work with financial data and identify/explain variances
• High attention to detail and accuracy
• Ability to handle confidential information with integrity
• Strong problem-solving skills and proactive mindset
• Collaborative and adaptable, able to support multiple leaders

Preferred Experience

• Experience supporting senior leadership (Directors/VP level)
• Experience in supply chain, transportation, or operations environments
• Familiarity with financial tools, reporting systems, or ERP platforms

Benefits

• Annual bonus based on the company’s financial results
• Generous paid time away
• Pension plan
• Collective saving opportunities
• Industry leading healthcare fully paid by BRP
• Flexible work schedule
• A summer schedule that varies by department and location
• Holiday season shutdown
• Educational resources
• Discount on BRP products