Administrative Assistant III- 18 months contract

BGIS; Markham; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading provider of facility management and real estate services is seeking an Administrative Assistant III. This role involves providing support through coordination of regional reports, managing ESAT, and streamlining communications. Ideal candidates have 3-5 years of administrative experience, strong computer skills, and excellent interpersonal abilities.

Qualifications

• More than three years up to five years of administrative experience.
• Excellent computer skills, proficient with MS Office.
• Strong time management and organizational skills.

Responsibilities

• Execute clerical duties to ensure administrative support.
• Coordinate regional reports and corporate initiatives.
• Prepare content for newsletters and manage logistics for meetings.

Skills

Administrative experience

Computer skills

Interpersonal skills

Problem solving

Leadership skills

Time management

Organizational skills

Written communication

Verbal communication

Customer focus

Education

High school education

Tools

MS Office

Job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com.

SUMMARY

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES

• Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support
• Coordinate regional reports and perform preliminary analysis
• Coordinate corporate initiatives throughout the region
• Track regional priorities and ensure that information is tracked and compiled as requested
• Coordinate ESAT information and dissemination
• Coordinate regional conferences/meetings; prepare logistics and develop preliminary agenda
• Prepare initial content of newsletter/communications for the region (i.e. Vision Articles, Tenant Newsletters, etc.)
• Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content
• In some cases, enter and update Team Members’ information in HRMS.
• Other related general administrative duties as required
• Other duties as assigned

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

MINIMUM EDUCATION:High school education

JOB-RELATED EXPERIENCE:More than three years up to five years

KNOWLEDGE AND SKILLS

• Requires three (3) to five (5) years of administrative experience
• Excellent computer skills, proficient with MS Office
• Ability to work independently with little or no supervision
• Excellent interpersonal skills
• Problem solving skills
• Effective leadership skills – may have personnel to manage
• Strong time management skills and organizational skills
• Strong written and verbal communication skills
• Strong customer focus

Licenses and/or Professional Accreditation

• None required

AtBGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!