Administrative Assistant III

Metro Vancouver; North Vancouver; On-site; CAD 60,000 - 70,000; Full time

Job summary

Metro Vancouver is seeking an Administrative Assistant III to provide key administrative and front desk support for the North Shore Wastewater Treatment Plant project in North Vancouver.

You will be a highly organized, proactive professional with strong MS Office skills, able to manage calendars, documents, and confidential information while supporting a fast-paced team.

Qualifications

• Grade 12 completion and relevant admin courses; extensive clerical experience.
• Knowledge of office practices and Metro Vancouver structure.
• Strong typing speed and accuracy; discretion with confidential material.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Arrange appointments, meetings, and logistics; manage calendars.
• Prepare and format letters, contracts, agendas, minutes.
• Maintain filing systems and records according to standards.
• Process mail, couriers, payments, and office supplies.
• Attend meetings, take minutes, and distribute materials.
• Enter invoices, timesheets, and purchase orders.

Skills

MS Office

Organized

Proactive

Attention to detail

Education

Grade 12 completion

Job description

Administrative Assistant III

Position Status: Full-Time Regular
Department: Project Delivery
Employee Group: Teamsters Local 31
Location: 788 Harbourside Drive, North Vancouver
Salary Range/ Wage Rate: PG T15 $2,289.55 - $2,689.03 bi-weekly
Our Project Delivery Department is seeking an Administrative Assistant III who will provide key administrative and front desk support for the North Shore Wastewater Treatment Plant Project in North Vancouver.
You are: A highly organized and detail-oriented professional who thrives in a fast-paced environment. You are proactive, resourceful, and take initiative to support team and organizational goals. Strong Microsoft Windows and Microsoft Office skills, the ability to follow instructions effectively, and consistently complete tasks accurately and on time are essential for success in this role.
This role:

• Performs complex clerical and administrative duties for a superior and/or the superior's subordinates; arranges appointments, meetings and logistics; maintains calendars; screens callers; processes confidential material; and prepares routine correspondence.
• Assembles, collates, edits, formats and types a variety of technical and administrative materials and other data for referral or action such as letters, notices, contracts, specifications, requisitions, progress estimates, reports, presentations, budget estimates, agendas, minutes and speeches.
• Takes instructions from and performs clerical and typing duties for a group of professional and technical employees.
• Prepares, posts and maintains soft and hard copy files and records using databases and electronic file management systems and in accordance with corporate records management standards.
• Processes incoming and outgoing mail, couriers and payments related to the work; and maintains office supplies.
• Retrieves and compiles statistical information and data; provides direction and assistance on a variety of office operations; and assigns clerical and typing duties to direct reports as required.
• Ensures for preparation, printing, deadlines adherence and distribution of committee agendas, minutes and materials; and attends meetings and takes minutes.
• Performs some duties of clerical superior in their absence.
• Enters and processes invoices, timesheet entries, work orders, purchase orders, requisitions, training and travel requests, expense claims, membership fees, tenant applications, accounts and notices, credit checks and cheque requisitions and other materials.
• Provides a variety of factual information and assistance to staff, business and government contacts and the public.
• Performs related work as required.

To be successful, you have:

• Completion of Grade 12, including or supplemented by business and administrative courses. Considerable related experience, preferably as an Administrative Assistant II or an equivalent combination of training and experience.
• Considerable knowledge of office practices and procedures.
• Sound knowledge of Metro Vancouver’s organizational structure and of the functions of its departments and divisions.
• Sound knowledge of business English, spelling, punctuation and arithmetic.
• Ability to type with a high degree of speed and accuracy.
• Ability to work under pressure, meet deadlines and complete assignments with minimal supervision.
• Ability to act tactfully and with discretion on behalf of a supervisor and to handle matters of a confidential nature.
• Ability to establish and maintain effective working relationships with the public, staff, officials and other contacts.
• Ability to relieve a superior of office tasks and perform routine administrative detail with minimal supervision.
• Ability to operate a variety of office equipment and computer applications related to the work.
• Ability to process clerical work of a complex and technical nature, take meeting minutes and prepare routine correspondence and reports.

Our Vision:
Metro Vancouver embraces collaboration and innovation in providing sustainable regional services that contribute to a livable and resilient region and a healthy natural environment for current and future generations.
Metro Vancouver employees proudly serve the region and demonstrate the behaviours and attributes of six leadership competencies: Accountability, Adaptability, Building and Nurturing Relationships, Communication, Continuous Learning, and Strategic Thinking and Action.
At Metro Vancouver, we are committed to cultivating a diverse, safe, equitable, and inclusive work environment for all. We strive to attract and retain a talented, diverse workforce that is reflective of the region we serve. If an accommodation is required during the recruitment and selection process, please contact [e-mail] for support. Learn more about our commitments to diversity, equity, and inclusion here.