Administrative Assistant III

Metro Vancouver; Burnaby; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is looking for a skilled Administrative Assistant III to join their Solid Waste Services Department. This dynamic role involves providing comprehensive administrative support, managing data, and enhancing presentations for various teams. The ideal candidate thrives in fast-paced environments, showcases strong communication skills, and excels at multitasking. With a commitment to collaboration and innovation, this organization fosters a diverse and inclusive workplace, making it an exciting opportunity for those eager to contribute to sustainable regional services.

Qualifications

• Experience as an Administrative Assistant II or equivalent.
• Knowledge of office practices and Metro Vancouver's structure.
• Ability to handle confidential matters with discretion.

Responsibilities

• Provide administrative support to the Community Engagement team.
• Manage large data sets and prepare meeting materials.
• Maintain calendars and assist in logistics for meetings.

Skills

Administrative Support

Data Management

Communication Skills

Time Management

Typing Speed and Accuracy

Confidentiality

Education

Grade 12 Completion

Business and Administrative Courses

Tools

Office Equipment

Database Management Systems

Microsoft PowerPoint

Job description

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Position Status: Full-Time Temporary (This position to last not later than December 26, 2025)
Department: Solid Waste Services
Employee Group: Teamsters Local 31
Location: 4515 Central Boulevard, Burnaby
Salary Range/ Wage Rate: PG T15 $2,137.30 - $2,510.68 bi-weekly

Our Solid Waste Services Department is seeking an Administrative Assistant III who will provide administrative and program support to the Community Engagement team and other teams within the department. Tasks will include preparing correspondence and mail merges, managing large data sets, enhancing PowerPoint presentations, preparing agendas and meeting minutes, managing several shared email inboxes, and providing administrative and logistics support for webinars, workshops, and advisory committee meetings.

You are: a skilled administrative professional who thrives in fast paced environments. You can balance multiple tasks assigned by multiple people, and prioritize urgent tasks appropriately. You are a team player who maintains open lines of communication with team members.

This role:

• Performs complex clerical and administrative duties for a superior and/or the superior's subordinates; arranges appointments, meetings and logistics; maintains calendars; screens callers; processes confidential material; and prepares routine correspondence.
• Assembles, collates, edits, formats and types a variety of technical and administrative materials and other data for referral or action such as letters, notices, contracts, specifications, requisitions, progress estimates, reports, presentations, budget estimates, agendas, minutes and speeches.
• Takes instructions from and performs clerical and typing duties for a group of professional and technical employees.
• Prepares, posts and maintains soft and hard copy files and records using databases and electronic file management systems and in accordance with corporate records management standards.
• Processes incoming and outgoing mail, couriers and payments related to the work; and maintains office supplies.
• Retrieves and compiles statistical information and data; provides direction and assistance on a variety of office operations; and assigns clerical and typing duties to direct reports as required.
• Ensures for preparation, printing, deadlines adherence and distribution of committee agendas, minutes and materials; and attends meetings and takes minutes.
• Performs some duties of clerical superior in their absence.
  Enters and processes invoices, timesheet entries, work orders, purchase orders, requisitions, training and travel requests, expense claims, membership fees, tenant applications, accounts and notices, credit checks and cheque requisitions and other materials.
• Provides a variety of factual information and assistance to staff, business and government contacts and the public.
• Performs related work as required.

To be successful, you have:

• Completion of Grade 12, including or supplemented by business and administrative courses. Considerable related experience, preferably as an Administrative Assistant II or an equivalent combination of training and experience.
• Considerable knowledge of office practices and procedures.
• Sound knowledge of Metro Vancouver’s organizational structure and of the functions of its departments and divisions.
• Sound knowledge of business English, spelling, punctuation and arithmetic.
• Ability to type with a high degree of speed and accuracy.
• Ability to work under pressure, meet deadlines and complete assignments with minimal supervision.
• Ability to act tactfully and with discretion on behalf of a supervisor and to handle matters of a confidential nature.
• Ability to establish and maintain effective working relationships with the public, staff, officials and other contacts.
• Ability to relieve a superior of office tasks and perform routine administrative detail with minimal supervision.
• Ability to operate a variety of office equipment and computer applications related to the work.
• Ability to process clerical work of a complex and technical nature, take meeting minutes and prepare routine correspondence and reports.

Our Vision

Metro Vancouver embraces collaboration and innovation in providing sustainable regional services that contribute to a livable and resilient region and a healthy natural environment for current and future generations.

Metro Vancouver employees proudly serve the region and demonstrate the behaviours and attributes of six leadership competencies: Accountability, Adaptability, Building and Nurturing Relationships, Communication, Continuous Learning, and Strategic Thinking and Action.

At Metro Vancouver, we are committed to cultivating a diverse, safe, equitable, and inclusive work environment for all. We strive to attract and retain a talented, diverse workforce that is reflective of the region we serve. If an accommodation is required during the recruitment and selection process, please contact [e-mail] for support. Learn more about our commitments to diversity, equity, and inclusion here .