Administrative Assistant II, Public Safety Training - 65%

Santa Rosa Junior College; Windsor; On-site; CAD 30,000 - 60,000; Full time

Job summary

A public institution is looking for an Administrative Assistant II for their Public Safety Training program. The role involves administrative support, organization of meetings, and maintaining effective communication with both students and staff. This is a full-time, regulated position with a competitive salary and comprehensive benefits.

Benefits

Competitive health & benefits package

Accrued sick leave and vacation time

Retirement options

Qualifications

• 2+ years of related experience performing administrative support duties required.
• Ability to apply District policies and procedures.

Responsibilities

• Provides administrative support and first point of contact for assigned area(s).
• Prepares reports, correspondence, and other documentation.

Skills

Communication

Clerical Support

Problem Solving

Organization

Customer Service

Education

High school diploma or GED

Job description

Administrative Assistant II, Public Safety Training - 65%

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Administrative Assistant II, Public Safety Training - 65%

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Santa Rosa Junior College provided pay range

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Base pay range

Description

FIRST APPLICATION REVIEW DEADLINE : June 23, 2025

Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials noted under the application procedures section of this job announcement are submitted.

TENTATIVE TIMELINE

The following timeline dates are tentative and subject to change, as determined by the Screening and Interviewing Committee.

• First Round of Interviews : Week of July 21st
• Finalist Interviews : Week of July 28th
• Desired Start Date : Week of August 11th
• Salary Range : $3,627.00 - $4,408.30 per month (24 / 25 Classified Salary Schedule); maximum initial placement at mid-range, which is $4,000.10 per month(placement within this range is based on assessment of previous experience as documented in application materials). An additional 2% compensation will be added to the base salary for an earned doctorate degree.
• Fringe Benefits : The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our Benefits page.
• Leave / Holiday Time : Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays / year, pro-rated for part-time employees).
• Retirement : Santa Rosa Junior College is a CalSTRS and CalPERS employer. Eligibility will be determined based on the regulations established by both agencies.

SCOPE OF POSITION

Under general supervision, provides administrative and clerical support to individuals within assigned area(s). Serves as first point of contact, schedules appointments, reserves rooms, composes correspondence and forms and may assist with webpage updates and budget tracking. Organizes activities for programs, travel arrangements, meetings, conferences, and events. May serve as a lead worker to other classified staff in the area.

This isa regular, full-time (.65 FTE), 12-month, classified position. The tentative work schedule will be 26 hours a week and times vary between Monday through Friday from 8 : 00 a.m. to 5 : 00 p.m. Thisposition iscontingentupon funding and Board approval.

DISTINGUISHING CHARACTERISTICS

The Administrative Assistant II classification is distinguished from the Administrative Assistant I by performing the duties of the Administrative Assistant I with increased level of independence and initiative expected and complexity of problem solving needed. Incumbents are expected to apply policies, procedures, and regulations and communicate them to others. May monitor more than one budget and participate in budget development.

Key Duties and Responsibilities

Key Duties And Responsibilities

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

• Assists students, staff, and the public and refers to appropriate area(s); performs administrative duties for assigned area(s) and ensures efficient operations; serves as point of contact for assigned area(s); suggests changes in processes and may train others.
• Oversees administrative support tasks within assigned area(s). Resolves issues and recommends solutions.
• Interprets and assists with the implementation of District policies and procedures related to the assigned area(s).
• Prepares reports, correspondence, forms, agendas, directories, and spreadsheets. Compiles information for and tracks faculty and other evaluations. Proofreads documents for accuracy, completeness, and conformity to established formats. Designs and creates forms and marketing and informational materials.
• May process and track schedule changes, troubleshoot and resolve scheduling issues. May monitor enrollment and faculty loads.
• May assist with completion and track submission of curriculum documents according to Title V and District guidelines.
• Coordinates activities for meetings, conferences, events and projects. May attend meetings, take notes, and prepare minutes.
• May participate in budget development and monitor multiple budgets. Prepares purchase requisitions, budget transfers, and supply orders; assists with facilitating purchasing processes. Develops and maintains spreadsheets and databases; maintains statistical records and confidential files for assigned area(s).
• May develop and modify area webpages. Coordinates with appropriate areas to implement changes to online content.
• May supervise and direct the work of student employees.
• May serve as lead worker to other classified staff and short-term, non-continuing (STNC) employees in the area.

KNOWLEDGE OF

• Current office methods and practices including filing, proofreading, formatting, report writing, bookkeeping, and fiscal management.
• Proper English usage, spelling, vocabulary, and grammar.
• Proper reception and telephone etiquette.
• Basic web accessibility tools and document remediation.
• Relevant local, state, and federal rules and regulations, programs, policies and procedures.
• Applicable technology usage, including standard office productivity software and other appropriate technology.

ABILITY TO

• Compose, proof, and edit correspondence and reports.
• Perform mathematical calculations.
• Maintain detailed records and compile statistical information.
• Apply District policies and procedures.
• Collaborate productively and cooperatively with individuals and groups both internally and / or externally.
• Communicate effectively, both orally and in writing.
• Exercise appropriate judgement in interactions with others and with work processes.
• Interact with the public in a helpful, courteous, and professional manner.
• Demonstrate sensitivity to, and respect for, a diverse population.

Minimum Qualifications

Candidates / incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)

EDUCATION

High school diploma or GED required.

Experience

2+ years of related experience performing administrative support duties required.

SANTA ROSA JUNIOR COLLEGE COMMITMENT

All classifications require a commitment to the District's Vision, Mission, Values, Goals and Objectives as articulated in theStrategic Plan.

Application Procedures

APPLICATION PROCEDURES

To be considered for this associate faculty pool, applicants must provide the following :

• A completed Santa Rosa Junior College / GovernmentJobs.com Employment Application and responses to Agency-wide Questions.
• Contact information (phone number and email address) for three professional references.One reference must be from a current orprevioussupervisor.
• A written response to thediversitysupplementalquestion.
• Copies of transcripts of all college-level coursework. Transcripts muststatethat the Degree(s) has been conferred or awarded.

If transcripts are from an institution outside of the United States, applicant must provide a formal evaluation by a credential evaluation service accredited by the National Association of Credential Evaluation Services of their international degree(s) at the time of application. For further details on SRJC requirements on Foreign Degrees, please seeForeign Degree Requirements.

• If you do notpossessminimum qualifications as noted under the Minimum Qualifications Sectionabove, you must complete and attach theClassified Equivalency Application(Download PDF reader)and supporting documents, including narrative synopsis, to your employment application.

PLEASE SUBMITONLYMATERIALS REQUESTED.

CONDITIONS OF EMPLOYMENT

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment / screening.
• If selected for the position, official transcripts must besubmittedprior to employment.
• Must be willing to work on-site asdeterminedby the department (the Sonoma County Junior College District does not offer 'remote only' assignments).
• Within 6 months of employment, must complete required District trainings on topics such as Sexual Harassment and Abusive Conduct Prevention, and Title IX.

Additional Information

• Sonoma County Junior College Districtwill notsponsor any visa applications.
• Applicants must be available for interviews at Santa Rosa Junior College at no cost to theDistrict.
• Applicants who have disabilities may request thataccommodationsbe made to complete the selection process by contacting the Office of Human Resources directlyat(707) 527-4954.
• Clery Report : Crime awareness and security information are available from District Police. (Public Law 101-542). The Clery Report can be foundhere.
• An applicant who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified.General inquiriesregardingthe position and / or District employment should be directedtothe Human Resources Department.

About The Sonoma County Junior College District

Santa Rosa Junior College (SRJC) is a public single college districtlocatedin Sonoma County, California and serves the County of Sonoma and portions of Marin and Mendocino counties. Sonoma County is rich in history, beauty, and culture and is an excellent choice for a place to live and work. TheDistrictisdesignatedas a Hispanic-Serving Institution, reflecting the great responsibility to the educational attainment and economic well-being of the surrounding community. TheDistrictprides itself on being an inclusive, diverse, and sustainable community that fosters the growth and development of its students, faculty, and staff. SRJC is a unique institution in a unique environment. SRJC serves approximately22,000 studentseach semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility.

Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history,beautyand culture for more than 100 years. TheDistricthas two campuses,locatedin Santa Rosa and Petaluma, California, two centers, a Public Safety Training Centerlocatedin Windsor, California, and the Robert Shone Agricultural Centerlocatedin Forestville, California, and SRJC Roseland in Southwest Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program or pursue courses for other professional or personal reasons.

Please see the following Online Resources to learn more about SRJC

• Office of the President
• Student Services
• Accreditation
• SRJC Factbook
• District Mission, Vision, & Values
• SRJC Strategic Plan

Non-Discrimination

The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age.This non-discrimination policy covers admission, access and treatment in District programs and activities including but not limited to academic admissions, financial aid, educational services and athletics and application for District employment.

The Sonoma County Junior College District is an equal opportunity employer.

For more information about Title IX, please refer toDistrict Board Policy 3433andAdministrative Procedure 3434, which outlines our commitment to proactive measures in preventing sexual harassment and ensuring a respectful and inclusive community for all.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Part-time

Job function

Job function

Health Care Provider

Hospitals and Health Care

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