Administrative Assistant II, Pharmacy

IWK Health; Halifax; On-site; CAD 30,000 - 60,000; Part time

Job summary

IWK Health, a leading academic health sciences center, seeks a part-time Administrative Assistant in Halifax. The role involves supporting the Pharmacy Residency Program through various administrative tasks. Candidates should have a High School Diploma, relevant admin experience, and strong skills in Microsoft Office and communication.

Qualifications

• High School Diploma or GED required.
• At least six months of related administrative experience.
• Proficiency with Microsoft Office and scheduling.

Responsibilities

• Provides secretarial and administrative support to the Pharmacy Residency Program.
• Maintains resident rotation schedules and manages documents.
• Handles communications and liaises with outside organizations.

Skills

Organizational skills

Communication skills

Multi-tasking

Keyboarding

Education

High School Diploma or GED

Graduate of recognized Office Administration Program

Tools

Microsoft Office

Microsoft 365

Excel

Outlook

One45

IKW financial systems

Job description

Click here to apply as an internal applicant.

Company: IWK Health

Req ID: 205720

Department/Program: Pharmacy Distribution, Pharmacy

Location: Halifax

Type of Employment: Permanent Hourly PT (20% FTE) x 1 position(s)

Start Date:

Union Status: NSGEU Off & Cler, Admin Professionals Bargaining Unit

Compensation: $23.6572 - $26.7684 /hour

Closing Date: July 9, 2025 (Applications accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. We focus on training and mentorship, recognize talents, celebrate successes, and offer modern facilities or virtual work options. We are committed to an anti-racist environment and acknowledge the traditional territories of the Mi’kmaq people. We strive for a diverse and inclusive workforce, welcoming applicants from Indigenous, Black/African Nova Scotian, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and 2SLGBTQIA+ communities.

The Opportunity

Reporting to the Director of Pharmacy and working with the Pharmacy Residency Program Coordinator, the administrative assistant provides secretarial, administrative, and organizational support. Responsibilities include maintaining resident rotation schedules, updating files, managing administrative documents, preparing agendas and minutes, handling communications, managing office supplies, supporting program committees, scheduling, and liaising with outside organizations.

Hours of Work

Monday – Friday, 7-hour shifts.

Your Qualifications

• High School Diploma or GED required.
• Graduate of recognized Office Administration Program required.
• At least six months of related administrative experience required.
• Medical terminology knowledge preferred.
• Equivalent education and experience may be considered.
• Proficiency with Microsoft Office, Microsoft 365, and other computer programs required.
• Keyboarding skills of at least 40 wpm required; 60 wpm preferred.
• Experience with Excel, Outlook, and scheduling required.
• Experience with One45 and Dalhousie University/IKW financial systems assets.
• Strong organizational, multi-tasking, and communication skills required.
• Ability to work respectfully with inter-professional teams required.
• Experience organizing events and meetings is an asset.
• Commitment to Family Centered Care and continual learning required.

Thank you for your interest in IWK Health.

Please note only selected applicants will be contacted for interviews/testing. Applicants may request accommodations during assessments. Internal applicants should apply through the internal careers page. Successful applicants must pass background checks and credential verification.