Administrative Assistant II, Department Of Pediatrics

Nova Scotia Health and IWK Health; Canada; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant II to join their team in Halifax. This role involves providing vital administrative support to the Division of Medical Genetics, ensuring smooth operations through effective multitasking and organizational skills. The ideal candidate will possess a strong background in office administration, with proficiency in Microsoft Office and excellent communication abilities. Emphasizing diversity and inclusion, this forward-thinking organization offers a hybrid work option, allowing for a balanced work-life environment. If you're ready to make a meaningful impact in healthcare, this opportunity is perfect for you.

Qualifications

• High School Diploma and Office Administration Diploma required.
• Minimum six months related administrative experience preferred.
• Proficiency in Microsoft Office and keyboarding skills required.

Responsibilities

• Provide administrative support to the Division of Medical Genetics.
• Responsibilities include typing, scheduling, and data entry.
• Assist in preparing presentations and making travel arrangements.

Skills

Multitasking

Organizational Skills

Communication Skills

Microsoft Office Proficiency

Keyboarding Skills

Education

High School Diploma or G.E.D.

Office Administration Diploma

Tools

Microsoft Office

Meditech

Outlook

DalMedix

Blackboard

Job description

Click here as an internal applicant.

Company :IWK Health

Req ID:
#
Department/Program:
Administrative Assistants & Pediatrics
Location: Halifax

Type of Employment:
Permanent
Hourly FT (100% FTE)
1 position(s)

Start Date: ASAP

Union Status:
NSGEU Off & Cler, Admin Professionals Bargaining Unit

Compensation: $23.6572 - $26.7684/hour

Closing Date: May 14, 2025 (Applications are accepted until 23:59 Atlantic Time)

About IWK Health

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. We focus on training and mentorship, recognize talent, celebrate successes, and offer modern facilities and virtual work options. We are committed to supporting our diverse communities and fostering an inclusive environment.

Our Commitment to Diversity and Inclusion

We promote an anti-racist environment, acknowledge Indigenous territories, and work to eliminate discrimination. We welcome all individuals who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants, Persons with Disabilities, and 2SLGBTQIA+ to apply, aiming for our workforce to reflect the communities we serve.

The Opportunity

Reporting to the Chief Operating Officer, the Administrative Assistant II supports the Division of Medical Genetics by providing administrative, secretarial, and clerical support. Responsibilities include typing and proofing documents, answering phones, scheduling, data entry, preparing presentations, making travel arrangements, and other office duties.

Hours of Work

Monday to Friday; 7.0-hour shifts, exact hours to be determined. Hybrid work option available.

Qualifications

• High School Diploma or G.E.D. required.
• Recognized Office Administration Diploma required.
• Minimum six months related administrative experience; one year preferred.
• Proficiency in Microsoft Office; testing may be conducted.
• Keyboarding skills minimum 40 wpm, 60 wpm preferred.
• Excellent multitasking, organizational, and communication skills.
• Ability to work independently and collaboratively.
• Experience in organizing meetings, teleconferences, and using medical and university library resources is an asset.
• Knowledge of Meditech, Outlook, DalMedix, Blackboard, and basic accounting is an asset.
• Additional language skills, especially French, are assets.

Thank you for your interest in IWK Health. We contact only selected applicants for interviews or testing. Accommodation requests are welcome during assessments. If you are an employee, apply through the internal careers page. Successful applicants will undergo background checks and credential verification.