Administrative Assistant II

JT4; Eastern Ontario; On-site; USD 47,000 - 54,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant II to support a dynamic team in a fast-paced environment. This role involves providing essential administrative and secretarial support, including managing schedules, coordinating meetings, and handling communications. The ideal candidate will excel in multi-tasking and possess strong written and verbal communication skills. Join a team that values collaboration and adaptability while supporting critical operations in the defense and space manufacturing sector. If you're eager to contribute to a mission-driven organization and thrive in a challenging setting, this opportunity is perfect for you.

Benefits

Medical, Dental, Vision Insurance

Life Insurance

Health Savings Accounts/FSA's

Disability Insurance

Paid Time Off

401(k) Plan Options with Employer Match

Tuition Reimbursement

Qualifications

• 3+ years' experience in an administrative capacity is required.
• Proficient in using personal computers and common software tools.

Responsibilities

• Provide administrative support to the Electronic Warfare and Test Pilot School.
• Coordinate travel plans, appointments, and meetings for the team.

Skills

Multi-tasking

Written Communication

Verbal Communication

Data Entry

Organizational Skills

Education

High School Diploma or Equivalent

Formal Training in Administrative Areas

Tools

Microsoft Office Suite

Purchasing Software

Timekeeping Systems

Government Travel Systems

Training Management Systems

Job description

JT4, LLC provides engineering and technical support to multiple western test ranges for the U.S. Air Force, Space Force, and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. JT4 develops and maintains realistic, integrated test and training environments and prepares our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.

Job Summary - Essential Functions/Duties

Under limited supervision, provides a variety of administrative and secretarial support services on behalf of a business unit or department. The work product facilitates the work of others within the immediate organizational unit.

• Performs administrative functions related to departmental operations, personnel and staffing, security, payroll and general office management.
• Maintains, gathers, correlates and analyzes operating reports such as time-and-attendance records, terminations, new hires, transfers, records of performance, security and other personnel data.
• Aids in the development of budgets, forecasts, manpower planning, and related organizational data.
• Schedules appointments, makes travel plans, and may coordinate meetings and prepare required materials.
• Issues and interprets operating policies and reviews and answers correspondence.
• Screens and handles incoming telephone calls and requests. Acts as a liaison for internal and external visitors.
• Completes assignments of moderate complexity in accordance with established policies and procedures.
• Performs related work as required.

Range Position Description

The Administrative Assistant II will support Electronic Warfare and Test Pilot School. The job duties of an Administrative Assistant II include, but are not limited to, the following. The Administrative Assistant II will assist in coordinating the work within the EW and TPS sections at the direction of a project lead and department manager and will be responsible for supporting all sections administrative needs within the departments. A high skill set in multi-tasking, good written and verbal communication skills, and data entry experience is required. The incumbent will support a diverse test support team in the areas of timekeeping, travel coordination, material ordering, customer service, data entry and tracking, procedure editing, executive planning, employee recognition, suspense tracking, training coordination and monitoring, and special event planning and coordination for EW and TPS, government, and program customers. The incumbent will be responsible for collecting weekly, monthly, and semi-annual inputs for reports associated with the performance of personnel, sections, and the department as a whole.

This job is performed at EW and TPS, in a real-time mission support environment. The successful candidate will be able to work in a high pressure, dynamic environment while maintaining a positive customer focus. Demonstrated, successful adaptation to such (similarly demanding) environments is a plus. This candidate could potentially be cross utilized within other areas of EW and TPS to support specific assignments or project support tasks.

Desired Qualifications

Highly desired experience would include working in an environment that supports real-time operations. Familiar with purchasing software, timekeeping systems, government travel systems, training management systems, and the ability to be cross-trained in various areas within the front office. The incumbent having an active DoD secret security clearance is desired.

Finally, the successful candidate must be a team player. Someone who is eager to learn, and just as eager to share his/her knowledge in order to strengthen the team.

Requirements - Education, Technical, And Work Experience

High School diploma or equivalent, completion of formal training in general administrative areas and 3 or more years' experience in an administrative capacity. Proficient in the use of a personal computer, word processing, spreadsheet and graphics/presentation software, and use of the Internet and other commonly used electronic communication tools. Excellent written communication skills and organizational skills.

The incumbent must possess a valid, state issued driver's license. Must be able to obtain and maintain security clearance. Must be a U.S. citizen.

SALARY

The expected pay range for this position is $47,840 to $54,000 annually. The salary range offered for this position is a good faith description of the expected salary range this role will pay. JT4, LLC considers factors such as (but not limited to) responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.

Benefits

• Medical, Dental, Vision Insurance
  • Benefits Active on Day 1
• Life Insurance
• Health Savings Accounts/FSA's
• Disability Insurance
• Paid Time Off
• 401(k) Plan Options with Employer Match
  • JT4 will match 50%, up to an 8% contribution
  • 100% Immediate Vesting
• Tuition Reimbursement

Other Responsibilities

Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.

WORKING CONDITIONS

Work is primarily sedentary in an office environment; however, some walking, stooping, bending, climbing stairs, stretching and lifting (up to 25 pounds) is required for such purposes as filing and gathering supplies.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of persons so classified.

Tasking is in support of a Federal Government Contract that requires U.S. citizenship. Some jobs may require a candidate to be eligible for a government security clearance, state-issued driver's license or other licenses/certifications, and the inability to obtain and maintain the required clearance, license or certification may affect an employee's ability to maintain employment.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Defense and Space Manufacturing