Administrative Assistant II

Click here as an internal applicant.

Company: IWK Health

Req ID: #

Department/Program: Administrative Assistants & Pediatrics

Location: Halifax

Type of Employment: Permanent, Full-Time (100% FTE)

Number of Positions: 1

Start Date: ASAP

Union Status: NSGEU Office & Clerical, Admin Professionals Bargaining Unit

Compensation: $23.1933 - $26.2435/hour

Closing Date: May 14, 2025 (Applications accepted until 23:59 Atlantic Time)

About IWK Health

IWK Health is a respected academic health sciences centre in Halifax, Nova Scotia, providing care for over two million individuals annually across the Atlantic region. We have approximately 4000 employees, physicians, volunteers, and learners. We focus on training, mentorship, and celebrate our successes in modern facilities or virtually. We are committed to equity, diversity, and inclusion, and support a safe and welcoming environment for all.

The Opportunity

Reporting to the Chief Operating Officer, the Administrative Assistant provides support to the Division of Rheumatology, including:

• Transcribing documents, compiling statistics, reconciling financial ledgers
• Managing medical student rotations, scheduling, organizing meetings and travel clinics
• Handling correspondence, data entry, filing, and ordering supplies

Hours of Work

70 hours bi-weekly. Exact hours to be determined.

Your Qualifications

• High School Diploma or GED required
• Graduate of a recognized Office Administration Program required
• Minimum 6 months related experience, 1 year preferred
• Knowledge of Microsoft Office, especially Excel
• Typing speed minimum 40 wpm, 60 wpm preferred
• Experience scheduling appointments and meetings
• Strong organizational, multitasking, and communication skills
• Experience with medical education programs, Dalhousie systems, SAP, and graphic design are assets
• Commitment to Family Centered Care and continuous learning

We encourage all interested individuals, including those from diverse backgrounds, to apply. We are committed to creating an inclusive environment and welcome applications from Indigenous peoples, Black/African Nova Scotians, Persons of Colour, immigrants, persons with disabilities, and 2SLGBTQIA+ individuals.

Note: Only shortlisted applicants will be contacted. Accommodation requests are welcome during the assessment process. Internal applicants should apply via the internal careers page.