Administrative Assistant I, Meals on Wheels - Casual

VON Canada; North Bay; On-site; CAD 35,000 - 50,000; Part time

Job summary

Un organisme respecté, VON Canada, recherche un Administrative Assistant I pour soutenir divers aspects opérationnels. Le candidat idéal réalisera des tâches administratives, tout en offrant un service à la clientèle exceptionnel. Ce poste exige de la rigueur et des compétences organisationnelles dans un environnement dynamique, impliquant diverses responsabilités allant de la gestion du courrier à la préparation de documents. Cette opportunité est idéale pour une personne pro-active ayant une solide formation en administration de bureau.

Qualifications

• Expérience avec des logiciels de planification est un atout.
• Expérience avec un environnement syndiqué est un atout.
• Capacité de travailler de manière autonome ainsi qu'en équipe.

Responsibilities

• Répondre aux appels téléphoniques et accueillir les visiteurs.
• Gérer le courrier entrant et sortant, y compris les dépôts bancaires.
• Préparer les correspondances et documents divers.

Skills

Communication orale et écrite

Compétences organisationnelles

Service à la clientèle

Précision et attention aux détails

Education

Éducation postsecondaire en administration de bureau

Tools

MS Office Suite

Cognos

Job description

Requisition Details:

Employment Status: Casual
Program Name: Meals on Wheels
Work Schedule: Days
On Call: No
Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.u00A0 u00A0 Job Summary: u00A0 The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions. u00A0 Key Responsibilities:

• Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
• Responds to messages from the answering service as required.
• Greets and directs all in-office visitors and in-coming calls.
• Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
• Responsible for the mail pick-up and drop off.
• Answers general inquiries regarding the VON organization with informed and satisfactory responses.
• Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
• Schedules and organizes meetings and appointments as requested.
• Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
• Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
• Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
• Updates policies/procedures and manuals as required.
• Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
• Orders supplies, receives and maintains an inventory of required supplies.
• Collaborates with teams for to organize logistics for special projects, events and seminars.
• Receives and receipts donation, and bill payments.
• Prepares bank deposits.u00A0
• Performs other duties as assigned.

External and Internal Relationships:

• Communicates regularly and follow up with employees, managers and corporate services staff.

Education, Designations and Experience:

• Post-secondary education in office administration, office information technology or a related field or related relevant experience
• Proficiency in Windows OS and MS Office Suite programs
• Experience with scheduling software and Cognos is considered an asset
• Experience with a unionized environment is considered an asset.

Skill Requirements:

• Excellent oral and written communication skills
• Strong organizational skills with an ability to prioritize and multi-task
• Excellent customer service skills
• High level of accuracy and attention to detail
• Able to work both independently and within a team
• Ability to maintain confidentiality at all times

Other:

• Criminal records and vulnerable sector checku00A0u00A0
• The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.