Administrative Assistant I, Branch Operations (CSJ) - Temporary, Part-time 0.9

VON Canada; Amherst; On-site; CAD 30,000 - 60,000; Part time

Job summary

VON Canada is seeking an Administrative Assistant I to provide administrative support and assist in delivering quality service. This temporary part-time role involves managing correspondence, scheduling, and various document tasks while maintaining effective communication with staff. Ideal candidates will have relevant education or experience in office administration and excellent organizational skills.

Qualifications

• Proficiency in Windows OS and MS Office; experience with scheduling software and Cognos is an asset.
• Customer service training is a plus.
• Excellent communication, organizational, and customer service skills.

Responsibilities

• Respond to inquiries, answer calls, greet visitors courteously.
• Manage correspondence, mail, and messages.
• Schedule meetings and organize logistics for events.

Skills

Communication

Organizational

Customer Service

Attention to Detail

Education

Post-secondary education or relevant experience

Tools

Windows OS

MS Office

Scheduling software

Cognos

Job description

Canada Summer Jobs (CSJ) is a program under the Youth Employment and Skills Strategy (YESS), which aims to provide quality summer employment opportunities for youth to develop skills and gain paid work experience to successfully transition into the labour market.

Eligibility criteria:

• Be between 15 and 30 years of age at the beginning of the employment period.
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada according to relevant provincial or territorial legislation and regulations.

Requisition Details:

• Employment Status: Temporary, Part-time (0.9 FTE)
• Program Name: Branch Operations
• Number of Hours Bi-Weekly: 70
• Work Schedule: Days
• Anticipated End Date: All CSJ Positions will end by August 30, 2025
• On Call: No
• Existing Vacancy: Yes - currently hiring for an existing vacancy

Job Summary:

The Administrative Assistant I provides administrative support to assist VON in delivering quality service. The role acts as a resource for the site management team and staff, handling correspondence, document creation, and related tasks.

Key Responsibilities:

• Respond to inquiries, answer calls, greet visitors courteously.
• Manage correspondence, mail, and messages.
• Schedule meetings and organize logistics for events.
• Prepare various documents and assist in newsletter production.
• Maintain filing systems, update policies, and produce reports.
• Order supplies and manage inventory.
• Collaborate on projects and handle donations and bill payments.
• Perform additional duties as assigned.

Relationships:

• Communicates regularly with employees, managers, and staff.

Qualifications:

• Post-secondary education or relevant experience in office administration or related field.
• Proficiency in Windows OS and MS Office; experience with scheduling software and Cognos is an asset.
• Customer service training is a plus.

Skills:

• Excellent communication, organizational, and customer service skills.
• High accuracy and attention to detail.
• Ability to work independently and in a team, maintaining confidentiality.

Other Requirements:

• Criminal record and vulnerable sector check.
• Use of PPE may be required.
• Valid driver’s license and access to a vehicle are assets.

Working Conditions: The role involves physical activity, walking, sitting, standing, and climbing stairs, with a focus on good body mechanics.

Note: Internal applicants should be aware that the posting may remain open beyond the deadline if there are insufficient applicants, and the process may be extended or closed at the employer’s discretion.