Administrative Assistant I - Ambulatory Multi Organ Transplant

Uhnresearch; Toronto; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a leading healthcare institution as an Administrative Assistant I, where you will play a vital role in supporting the Ambulatory Multi Organ Transplant team. This position offers a dynamic work environment, requiring excellent organizational skills and proficiency in MS Office applications. You'll assist in managing schedules, providing clerical support, and ensuring high-quality service to patients and staff alike. With a commitment to building a healthier world, this esteemed organization provides ample opportunities for professional growth and development, making it an exciting place to advance your career in healthcare.

Benefits

Competitive offer packages

Healthcare of Ontario Pension Plan

Close access to Transit

Flexible work environment

Opportunities for development

Corporate discounts

On-site gyms

Qualifications

• 2 years of related office administration experience required.
• Experience in a healthcare environment is an asset.

Responsibilities

• Provide secretarial and clerical services for the Ambulatory Transplant Clinic team.
• Maintain electronic and paper information filing systems.

Skills

MS Office Applications

Organizational Skills

Time Management

Customer Service

Communication Skills

Education

Grade XII or equivalent

Post Secondary Medical Office Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative Assistant I - Ambulatory Multi Organ Transplant

• Full-time
• Department: Other (Not Listed)

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Union: Non-Union
Site: Toronto General Hospital
Department: Ambulatory Multi Organ Transplant
Reports to: Manager
Work Model: On-Site
Hours: 37.5 Hours per Week
Shifts:Monday to Friday
Status: Temporary Full-Time (End Date ~ February 2027)
Closing Date: May 24, 2025

Job Summary

The Ambulatory Clinics of the Multi-Organ Transplant Program are designed to meet the follow-up health needs of organ transplant recipients. All patients transplanted at UHN have a designated Transplant Coordinator within the Ambulatory program who assists in managing their care along with the multidisciplinary health team. Each organ group has a specific time and weekday for clinic, with appointments scheduled through their coordinator.

Duties

As a member of the Ambulatory Transplant Clinic team, the Administrative Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services, in support of administrative and/or professional personnel, including: performing word processing/typing services for assigned personnel; providing support with small and/or informal meetings/events; maintaining written and/or electronic calendar/schedules; maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats; performing routine budgetary support functions.

To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office environment, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.

• Completion of Grade XII or recognized equivalent
• Completion of a recognized Post Secondary Medical Office Administration program
• Two (2) years related office administration experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment
• Experience working in a health care environment an asset
• Good verbal and written communication skills
• Good organizational and time management skills
• Good interpersonal and customer service skills
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work well under pressure
• Ability to use good judgment in assessing difficult situations
• Knowledge of general office practices, procedures and standards
• Knowledge of medical terminology an asset

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.