Administrative Assistant - Hybrid

Company Description

Welcome to a place where people are at the heart of everything we do. Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

Job Description

The Administrative Assistant is responsible for various administrative, coordination and support aspects of his/her work area. The successful candidate will also be responsible for document management, quality control of deliverables and internal documents, as well as certain internal and external correspondence, all in line with CIMA+ standards, in addition to playing a key role in creating value for his/her team thanks to his/her sense of support.

Primary Responsibilities

1. Revise, edit and format technical documents according to CIMA+ standards
2. Support the preparation of service offers and send deliverables to customers
3. Document management and archiving according to CIMA+ standards
4. Open projects in our systems with SharePoint
5. Draft reports and follow-up minutes of project meetings
6. Keep the quality system up to date
7. Participate in the implementation of tools (e.g. tracking files) in a continuous improvement mode requested by department heads.
8. Coordination of internal events, e.g. departmental meetings, lunch & learn, Christmas parties, etc.

Qualifications

1. Vocational or college diplomas in secretarial or administrative studies
2. Working knowledge of SharePoint, Teams, M365, Acrobat, Blue Beam
3. Fluency in written and spoken French and English
4. Ability to communicate effectively and cordially in writing and verbally
5. Autonomy: organizational skills, priority management, stress management and resourcefulness
6. Capacity for continuous learning (e.g. CIMA+ training courses)
7. MS Project, Dynamics and Visio - assets

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.