Administrative Assistant - Hybrid

CIMA+; Montreal; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

A collaborative employee-owned firm in Montreal is seeking an Administrative Assistant to manage files, organize meetings, and support project follow-up. Candidates should have 3 to 5 years of experience and fluency in French. This role offers a hybrid work mode that allows for teleworking and in-office flexibility. Join a workplace where your contributions are valued and further your professional development.

Benefits

Comprehensive Group Benefits

Employee and Family Assistance Program

Retirement Savings Plan with employer contribution

Flexible work schedule

3-5 weeks of vacation

Tailored training opportunities

Qualifications

• 3 to 5 years' experience in a similar position.
• Ability to synthesize information and manage priorities.

Responsibilities

• Open project and service offer files, ensuring proper filing and archiving.
• Participate in the preparation of service offers and provide administrative support.
• Organize meetings, take notes, and follow up with responsible persons.

Skills

Fluency in spoken and written French

Proven writing skills

Knowledge of Office 365

Education

Professional diploma or college degree in secretarial or office automation techniques

Job description

Company Description

Welcome to a place where people are at the heart of everything we do.

Welcometo people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

Job Description

Reporting to the Director of Infrastructure at one of our offices in Montreal or Laval, the Administrative Assistant will act as the main contact for files. The Administrative Assistant is called upon to perform administrative tasks related to opening files and monitoring projects, organizing meetings, preparing reports and compiling management information. She facilitates administrative management and project follow-up. She collaborates with the entire team of engineers and technicians in carrying out their activities. The successful candidate will be able to take advantage of our hybrid work mode, allowing him/her to telework, work on-site at the office, or a combination of both.

Primary Responsibilities

• Open project and service offer files, and ensure that they are filed and archived in accordance with the current system
• Participate in the preparation of service offers when required, handle day-to-day business and provide administrative support to managers (management, file follow-up and invoicing)
• Proofread and format documents, reports, technical notes, etc. to ensure quality of deliverables
• Update data, registers and tables in the appropriate systems
• Conduct research, collate information, document files to facilitate analysis and decision-making
• Organize meetings, take notes, write up minutes, follow up as appropriate, identify urgent tasks and follow up with responsible persons
• Welcome and integrate new team members
  
  

Qualifications

• Professional diploma or college degree in secretarial or office automation techniques, or equivalent training
• 3 to 5 years' experience in a similar position
• Fluency in spoken and written French
• Thorough knowledge of Office 365, particularly Word and Excel
• Proven writing skills (especially for reports), ability to synthesize information and good management of priorities
  
  

For further information, please contact Ibrahima Amadou LY

At CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? We invite you to apply, because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success.

Why choose CIMA+? Because we offer you:

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
• Employee and Family Assistance Program
• Retirement Savings Plan (RRSP) with up to 4% employer contribution
• As an employee-owned company, an annual opportunity to purchase shares for all employees
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada
• 3-5 weeks of vacation, based on years of relevant experience
• Tailored training to improve your existing skills
  
  

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.