Administrative Assistant (Hybrid)

First Division Consulting; Indian Head; On-site; CAD 45,000 - 60,000; Full time

Job summary

First Division Consulting recherche un Assistant Administratif orienté vers le détail pour un soutien au Naval Surface Warfare Center à Indian Head. Le poste implique des tâches complexes liées aux demandes FOIA, y compris la documentation et la réponse aux demandeurs. Les candidats doivent avoir un diplôme de secondaire et une expérience pertinente, préférablement dans le juridique.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

STD and LTD

Holidays and PTO

401(k) plan with company match

Qualifications

• 4 ans d'expérience de travail pertinente, 2 ans dans un environnement juridique souhaité.
• Connaissance des exigences administratives DoD et Navy souhaitée, formation disponible.
• Doit avoir une habilitation de sécurité DoD Secret.

Responsibilities

• Recevoir et traiter les demandes FOIA et rédiger la documentation de cas.
• Effectuer des recherches et des analyses détaillées sur les documents demandés.
• Préparer des réponses finales, y compris le masquage des dossiers en conformité avec la politique FOIA.

Skills

MS Office proficiency

Research skills

Detail-oriented

Education

High school diploma

Job description

First Division Consulting is seeking a detailed-oriented Administrative Assistant to support our customer at Naval Surface Warfare Center (NSWC) Indian Head. This position will perform a wide variety of complex and confidential tasks in support of customer compliance with the Freedom of Information Act (FOIA). Responsibilities will include:

1. Receiving FOIA requests, determining the appropriate actions to be taken, and drafting case documentation.
2. Performing detailed research, analysis, and evaluation to determine whether the documents requested are subject to release.
3. Consulting with legal on the preparation of denial letters, if the information is not releasable or exempt.
4. Establishing deadlines and obtaining relevant documents for complaints and appeals.
5. Preparing final responses to requestors, including redacting records in compliance with FOIA policy and internal program procedures.
6. Tracking and documenting costs associated with processing FOIA requests.
7. Updating internal Standard Operating Procedures and similar documentation as needed.
8. Maintaining spreadsheets and trackers for FOIA and other related department information as needed.
9. Providing clerical/administrative support as needed.

Requirements include:

• A high school diploma, plus at least four (4) years of relevant work experience; minimum of two years’ experience in a legal environment is highly desired.
• Advanced working knowledge of MS Office and a willingness to learn other duties as assigned.
• Proficiency in basic letter composition; knowledge of DoD and Navy formal correspondence and administrative requirements is desired, but training is available if needed.
• Security Clearance: An active DoD Secret clearance is required to start. Applicant selected may be subject to a security investigation and must meet eligibility requirements for access to classified information.

Benefits include:

• Medical, dental, vision, life insurance, STD, LTD, holidays, PTO, and 401(k) plan with company match.

First Division Consulting is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive equal consideration for employment in accordance with all applicable federal, state, and/or local laws prohibiting discrimination by protected classes.