Administrative Assistant, Human Resources

InsideHigherEd; Ottawa; On-site; CAD 61,000 - 80,000; Full time

Job summary

An educational institution in Ontario seeks a dedicated Administrative Assistant for its Human Resources department. The role involves managing the Director's calendar, assisting with inquiries, and providing general clerical support. Candidates should have a post-secondary degree and 2-3 years of administrative experience, preferably in HR. Proficiency in Microsoft Office and strong communication skills are essential for success in this dynamic environment.

Qualifications

• Minimum of two to three years of administrative assistant experience, preferably in a human resources department.
• Experience planning and coordinating projects and events is strongly preferred.
• General knowledge of Human Resources legislation, policies and procedures.

Responsibilities

• Provide high-level administrative support to the Human Resources department.
• Manage the Director's calendar and maintain operational records.
• Serve as the first point of contact for the department, handling inquiries.

Skills

Proficient with Microsoft Office

Excellent verbal and written communication skills

Organizational skills

Accurate keyboarding skills

Working knowledge of HRIS

Client service orientation

Interpersonal skills

Education

Post-secondary degree or diploma

Tools

HRIS

FIS

Drupal/website content management systems

Job description

Administrative Assistant, Human Resources

Date Posted : 07 / 30 / 2025

Req ID : 44565

Faculty / Division : UofT Mississauga

Department : UTM : Human Resources

Campus : University of Toronto Mississauga (UTM)

Description :

Reporting to the Director, Human Resources, the incumbent is responsible for a high level of confidential administrative support to the Human Resources department including a combination of reception and administrative functions and executive assistant support for the Director, Human Resources.

Responsibilities include being the first point of contact for the department, receiving and directing inquiries in person, via email and on the phone, in addition to providing project, event and logistical support. The incumbent is responsible for managing the Director’s calendar, maintaining a system of operational records, generating routine reports and materials, and tracking financials for the department.

The Administrative Assistant will also be responsible for managing the office and is expected to work with limited direction, executing a significant amount of judgement, tact, diplomacy, confidentiality, and discretion in all aspects of the role. The incumbent must maintain an in-depth understanding of the priorities of the Director and the Human Resources team. The incumbent must present respectfully by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, students, librarians, and community members who come into contact with Human Resources.

The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness, and a need to maintain absolute confidentiality. The incumbent must be a highly motivated and flexible individual who enjoys the challenge of working in a dynamic environment.

Required Qualifications :

Education :

Post-secondary degree or diploma or acceptable equivalent combination of education and experience. Course work in Human Resources, CHRP designation or in pursuit of a CHRP designation is an asset.

Experience :

Minimum of two (2) to three (3) years of administrative assistant experience preferably in a human resources department or an educational institution. Experience planning and coordinating projects and events is strongly preferred. General knowledge of Human Resources legislation,policies and procedures an asset.

Skills :

Proficient with Microsoft Office (including Outlook, Work, Excel and PowerPoint),; excellent verbal and written communication skills and organizational skills; accurate keyboarding skills; working knowledge of HRIS (Human Resource Information System), FIS (Financial Information System), USource, Drupal / website content management systems preferred.

Other :

Strong client service orientation and excellent interpersonal skills; accurate and attentive to detail; demonstrated ability to write clear and concise correspondence; ability to work independently but is also a strong team player; demonstrated initiative; demonstrated judgment, tact, discretion and ability to handle complex matters of a sensitive and confidential nature; ability to manage and organize multiple priorities; ability to work under pressure and meet deadlines.

Closing Date : 08 / 12 / 2025,11 : 59PM ET

Employee Group : Salaried

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone : C1 Hiring Zone : $61,734 - $79,020 Broadband Salary Range : $61,734 - $96,305

Job Category : Administrative / Managerial

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .

Job Segment : Administrative Assistant, HR, Secretary, Information Systems, HRIS, Administrative, Human Resources, Technology