Administrative Assistant - HR

Trudell Healthcare Solutions Inc.; London; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in healthcare distribution is seeking an HR Administrative Assistant to provide essential support for its HR team. The role involves managing administrative tasks, facilitating employee engagement activities, and aiding in the recruitment process. Candidates should possess a college diploma and relevant experience while demonstrating strong organizational and communication skills. Join a company dedicated to exceeding customer expectations and fostering a supportive work environment.

Benefits

Health and Dental Benefits

Pension Plan

Life Insurance

Employee Assistance Plan

Paid Sick Days

Three weeks paid vacation to start

Qualifications

• 1-3 years of experience as an administrative assistant.
• Strong computer skills.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to HR and the President.
• Coordinate employee recognition activities.
• Participate in the recruitment process.

Skills

Time management

Organization

Attention to detail

Written communication

Verbal communication

Education

College diploma in Office Administration or Human Resources

Tools

MS Office

Job description

Trudell Healthcare Solutions ("THS)” currently has an exciting opportunity for an HR Administrative Assistant.

Our Company: Trudell Healthcare Solutions Inc. is a Canadian, family-owned clinical and service-oriented distributor providing unique, innovative products to select segments of the Canadian healthcare market. With a skilled, knowledgeable and motivated team, the company is committed to exceeding our customer’s expectations in delivering cost effective solutions to improve patient outcomes.

The HR Administrative Assistant is responsible for providing professional administrative support in a variety of functions for the Human Resources department. The role will carry out routine tasks to ensure efficiencies in office administration and will provide support in executing, organizing and facilitating tasks contributing to the overall employee experience for the THS team.

Key Responsibilities

Departmental:

• Provide administrative support to the Human Resources department.
• Provide ongoing administrative support to the President.
• Assist in the preparation of meetings as required.
• Administer employee awards and coordination of employee recognition activities.
• Ensure employee records are up to date and maintained in an orderly fashion.
• Participate in the preparation and submission of necessary HR documents to the Payroll department.
• Ensure the attendance management process is maintained.
• Triage support for all HR questions, issues and concerns from employees to the HR Manager in a timely manner.
• Prepare and amend documents as directed by the HR manager.
• Ensure regular communication within the HR department for consistency in HR practices.
• Provide support to the HR department and all employees related to HR questions, issues and concerns.
• Participate in the recruitment process by assisting HR Manager from beginning to final onboarding of successful candidates.
• Assist Health & Safety as required.
• Assist in the coordination of company meetings and events.
• Act as main contact for booking of event space and details.
• Facilitate pre and post event communications.
  
  

Required Skills & Qualifications

• College diploma in Office Administration, Human Resources or equivalent.
• One (1) to three (3) years of relevant work experience in an administrative assistant role required.
• Strong computer skills, proficient in MS Office applications.
• Ability to maintain confidentiality.
• Excellent time management skills.
• Strong organizational skills.
• Strong attention to detail.
• Strong written and verbal communication skills.
  
  

Essential Duties

• Long periods of seated and computer work.
• Ability to work flexible hours.
  
  

Working Conditions

• Office setting
• Frequent interruptions
• Compensation based on a regular work week of thirty-seven and one half (37.5) working hours, with additional working hours as required to meet ongoing business demands and to fulfill job responsibilities.
• Overtime eligible
  
  

What We Offer

In addition to fair and equitable compensation and the excitement of working for a growing and reputable company, we offer:

• Challenging careers that provide the opportunity to learn constantly
• Clear, consistent and demonstrated values
• Encouraged Professional Development
• Employee Recognition for Milestone Anniversaries
• Regular Performance Appraisals
• Comprehensive Group Family Benefits including:
• Health and Dental Benefit
• Pension Plan
• Life Insurance
• Employee Assistance Plan
• Disability Insurance
• Out of Country Insurance Coverage
• Paid Sick Days
• 3 weeks paid vacation to start

Since 1922, Trudell Healthcare Solutions Inc., a member of the Trudell Medical Group, has been a stable and financially sound Canadian-based employer, headquartered in London, Ontario. For over 90 years, we have enjoyed the reputation of being successful and trustworthy in the eyes of our customers, our suppliers and our staff. We are passionate about selling, servicing and distributing technologically advanced Critical Care and Respiratory products and state-of-the-art Operating Room products to hospitals across Canada.

We offer development opportunities, employee recognition, fair and equitable compensation. Please submit your resume with the subject line “HR Administrative Assistant – THS”, to Human Resources, at [e-mail].

We thank all applicants for their interest in joining our team. Only those to be interviewed will be contacted. For more information, visit us at www.trudellhs.com. Trudell Healthcare Solutions Inc. is an equal opportunity employer it is important to our Company that all its employees, including those with disabilities, find our workplace to be welcoming and supportive. If you are a candidate with a disability who requires accommodations during the recruitment process, please let us know.