Administrative Assistant - Holbrook, NY

Valley National Bank; Shubenacadie; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to join their team. In this pivotal role, you will handle the intake and processing of applications, prepare title policies, and ensure smooth communication with clients and lending institutions. The ideal candidate will possess excellent typing and organizational skills, along with a keen attention to detail. This position offers a great opportunity to contribute to a dynamic team while developing your career in the title insurance sector. If you thrive in a fast-paced environment and enjoy supporting a team, this role is perfect for you.

Qualifications

• At least one year of related work experience in a title insurance company.
• Preferred experience in business or technical school.

Responsibilities

• Process new applications and prepare title policies.
• Manage files and support the Closing department.
• Communicate with clients and lending institutions.

Skills

PC Skills

Typing Skills

Verbal Communication

Written Communication

Organizational Skills

Attention to Detail

Education

High School Diploma or GED

Business or Technical School Certificate

Tools

Microsoft Word

Microsoft Excel

Job description

Job Overview

The Administrative Assistant will be responsible for the intake and processing of all new applications, as well as preparing title policies for issuance.

Responsibilities include but are not limited to:

1. Word processing of title insurance policies and typing reports.
2. Copying of title insurance policies.
3. Word processing of letters.
4. Contact with clients, lending institutions, and title searchers via telephone.
5. Following up on policy issuance requirements through lists and letters.
6. Processing mail and faxes.
7. Managing files, including filing, moving, and adjusting them.
8. Preparing and reviewing endorsements.
9. Receiving cover records, logging them, and retrieving files.
10. Ordering cover records to pick up recorded documents.
11. Ordering supplies as needed.
12. Logging policies in the register.
13. Supporting the Closing department as backup.

Requirements

Skills required:

• Basic PC skills including email, Microsoft Word, Excel.
• Excellent typing skills.
• Excellent verbal and written communication skills.
• Ability to prioritize and organize assignments.
• Attention to detail and a team player attitude.

Experience required:

• High School Diploma or GED and at least one year of related work experience in a title insurance company.
• Business or technical school certificate with related work experience is preferred.