Administrative Assistant – Gerry Gray Place (25-042)

Powell River Educational Services Society; Powell River; On-site; CAD 30,000 - 40,000; Full time

Job summary

Powell River Educational Services Society in Powell River, BC, invites applications for an Administrative Assistant to support Gerry Gray Place and its seniors’ programs, including Better at Home and SOAR. The role runs Monday–Friday, 8 AM–4 PM, with a salary of $25.55 per hour.

Qualifications include 2+ years in office administration and the ability to deliver organized, client-centered administrative support. Must have a valid RC check and a flexible schedule. Exempt (non-union).

Qualifications

• 2+ years in office administration, preferably in non-profit or community services.
• Experience working with Older Adults is an asset.

Responsibilities

• Provide primary administrative support for Gerry Gray Place and its seniors’ programs.
• Maintain administrative systems, documentation, communication, scheduling, and financial tracking for program delivery.
• Coordinate flexible, self-directed administrative support for staff, volunteers, participants, and community partners.
• Assist with access to services, records, reporting, and daily program operations.
• Position is open to all applicants; Exempt (non-union).

Skills

Office administration

Job description

Sector: Health care and social assistance

Posting Date: August 17, 2026

Closing Date: Sep 16, 2026

Location: Powell River/qathet Regional District

Schedule: Monday - Friday, 8AM-4PM

Salary Or Wage: $25.55 per hour

Job Type: Full Time

List of Requirements

Qualifications

• 2+ years in office administration, preferably in non-profit or community services.
• Experience working with Older Adults is an asset.

Requirements for Ongoing Employment

• Criminal Record Check renewable every 5 years
• Valid WorkSafeBC-approved First Aid Certificate
• Use of safe, well-maintained personal vehicle.
• Ability to work a flexible schedule from time to time.

Required Abilities

• Ability to create a warm, inclusive, and welcoming environment for older adults, visitors, volunteers, and community partners.
• Strong organizational and administrative skills, including scheduling, record keeping, documentation, and coordinating multiple priorities.
• Strong written and verbal communication skills and the ability to communicate effectively with participants, staff, volunteers, and community partners.
• Ability to maintain accurate records, compile program data, and support program and outcome reporting.
• Ability to provide basic financial administration, including invoicing, receiving and posting payments, and monitoring accounts receivable.
• Ability to use digital systems effectively, including participant information systems, e-mail, and standard office applications.
• Ability to work independently, use good judgment, take initiative, and collaborate effectively as part of a team.

List of Duties

• The Administrative Assistant is the primary administrative support for Gerry Gray Place and its seniors’ programs, including Better at Home and Supporting Older Adults through Recreation (SOAR) programs.
• The position ensures that administrative systems, documentation, communication, Better at Home Housekeeper scheduling, financial tracking, and daily operational supports are accurate, efficient, and effective for program delivery.
• The Administrative Assistant coordinates flexible, self-directed administrative support for Gerry Gray Place staff, volunteers, participants, and community partners.
• This includes supporting access to services and information, maintaining program records and communications, coordinating participant-centred service delivery, and assisting with reporting, financial administration, volunteer scheduling, and daily program operations.
• This position is open to all applicants
• Exempt (non-union)