Administrative Assistant, General Surgery

Sinai Health System; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

Sinai Health is hiring an Administrative Assistant for its Department of Surgery. This role requires strong administrative skills to support clinicians by scheduling appointments, maintaining patient files, and ensuring smooth operations within a busy clinical environment. Ideal candidates will have a diploma and experience in a health setting, along with strong communication skills and proficiency in Microsoft Office.

Qualifications

• Minimum of two years of related experience in a clinic/health environment.
• Proven experience with EMRs and booking systems; equivalent recent training may be considered.
• Proficiency with medical terminology and dictation is preferred.

Responsibilities

• Schedule patient appointments for clinics or procedures.
• Maintain physicians' calendars and schedules; process dictated clinical notes.
• Provide public relations support to walk-in and telephone clients.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Strong work ethic

Excellent communication

Time management

Organizational skills

Customer service focus

Education

College diploma from an accredited institution

College diploma in Medical Office or Business Administration

Tools

EMRs

Booking systems

ACCURO EMR

Job description

Administrative Assistant, General Surgery - (13517)

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Job Type: Other

Organizational Department: Sinai Health > Mount Sinai Hospital > Surgery/Oncology

Employee Group: Non Hospital Operating

Location: Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)

Travel Requirement: Hours (subject to change)

Hours: Monday to Friday - 37.5 hours per week.

Salary Scale:

Job Description

Sinai Health is looking for an Administrative Assistant to support our Department of Surgery.

The Administrative Assistant is a key part of a busy clinical practice within the Department of Surgery at Mount Sinai Hospital. You will exercise sound judgment and independence in managing administrative activities, demonstrating a commitment to quality customer service, problem-solving, and communication skills to support the success of physicians' clinical practices.

In this role you will:

• Schedule patient appointments for clinics or procedures
• Review and transfer messages to physicians with patient charts for follow-up; prepare charts for new referrals
• Retrieve and release information documents from patient charts for communication with other physicians and prepare charts for rounds
• Maintain physicians' calendars and schedules; process dictated clinical notes
• Update physician’s Wait List in the organizational data entry system (Novari)
• Create forms, tables, spreadsheets to capture monthly statistics
• Provide public relations support to walk-in and telephone clients with friendly and informative service
• Collaborate with other administrative staff
• Maintain relationships with several institutions
• Perform other administrative duties as assigned, such as filing incoming e-fax documents

Job Requirements

Mandatory:

• Successful completion of a college diploma from an accredited institution
• Minimum of two (2) years of related experience, preferably in a clinic/health environment
• Proven experience with EMRs and booking systems; equivalent recent training may be considered

Preferred:

• College diploma in Medical Office or Business Administration
• Proficiency with medical terminology and dictation
• Experience with ACCURO EMR

Skills and Knowledge

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• Strong work ethic, positive attitude, professionalism, dependability, and customer service focus
• Excellent communication and interpersonal skills
• Time management, organizational, and self-planning skills; flexibility to adapt to priorities
• Ability to exercise good judgment, discretion, and handle confidential information
• Satisfactory work performance and attendance record

If you are ready to advance your healthcare career, apply now and tell us why you would be a great addition to our team.

Open Date: 6/12/2025

Posting Deadline: 6/26/2025

All applications must be submitted by 4:00 pm on the deadline date.

Employment at Sinai Health is conditional upon credential verification, health review, and proof of immunity and vaccination. Employees must follow safe work practices and health policies. Exemptions require medical documentation and review by our Occupational Health department.

Sinai Health includes Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute, and Circle of Care. We provide excellent care across various settings, focus on scientific research, and educate future leaders. Our specialties include rehabilitation, surgery, oncology, urgent care, women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute is among the top ten biomedical research institutes worldwide. Sinai Health is affiliated with the University of Toronto.

We are an equal opportunity employer that values diversity. We encourage applications from Indigenous Peoples, racialized individuals, disabled persons, women, and 2SLGBTQIA+ communities. For accommodations during the application process, contact 416-586-4800 ext. 7050 or email [e-mail].