Administrative Assistant, General Surgery

Mount Sinai Hospital (Toronto), Sinai Health; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

Mount Sinai Hospital seeks an Administrative Assistant for the Department of Surgery to manage day-to-day administrative activities. Ideal candidates will have a college diploma, two years of experience, and strong communication skills to support a dynamic clinical environment. Join a team dedicated to quality healthcare and make a positive impact on patient care.

Qualifications

• Minimum of two years of related experience, preferably in a clinic/health environment.
• Experience with various EMRs and booking systems.
• Proficiency with medical terminology and medical dictation-typing is preferred.

Responsibilities

• Schedule patient appointments and prepare charts for clinics.
• Maintain physicians' calendars and communicate with clients.
• Participate in miscellaneous administrative duties as assigned.

Skills

Communication

Time Management

Organization

Customer Service

Problem Solving

Education

College diploma

Diploma in Medical Office or Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Administrative Assistant, General Surgery

2 days ago Be among the first 25 applicants

Sinai Health is looking for an Administrative Assistant to support our Department of Surgery.

The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery at Mount Sinai Hospital. In this role, you will exercise sound judgment and independence while managing day-to-day administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem-solving and communication skills to ensure the success of a physician’s clinical practice within the Department of Surgery at Mount Sinai Hospital.

In This Role You Will

• Schedule patient appointments for clinics or operative procedures
• Prepare charts for daily clinics and ensure all results are filed on charts
• Review and transfer messages to physicians with patient charts for follow-up; prepare charts for new patient referrals as required
• Retrieve release of information documents from patient charts to forward information to other physicians; prepare charts for patient rounds
• Maintain physicians' calendars and schedules; process all dictated clinical notes (e.g., fax to referring physicians)
• Establish forms, tables, spreadsheets, etc., to capture monthly statistics
• Function in a public relations role with both “walk-in” and telephone clients; provide timely, friendly, and informative service
• Work collaboratively with other administrative support staff
• Communicate and maintain working relationships with several institutions
• Participate in other miscellaneous administrative duties as assigned

Job Requirements

Mandatory

• Successful completion of a college diploma from an accredited educational institution
• Minimum of two (2) years of related experience, preferably in a clinic/health environment
• Applicants with proven equivalent recent and related training and experience may be considered
• Experience with various EMRs and booking systems

Preferred

• A college diploma in Medical Office or Business Administration
• Proficiency with medical terminology and medical dictation-typing

Skills and Knowledge

• Proficient in Microsoft Word, Excel, PowerPoint, Outlook
• Strong work ethic; positive, client-focused attitude; professionalism; dependability; and reliability
• Excellent written and oral communication skills; ability to build relationships and convey detailed information effectively
• Effective time management, organizational, and self-planning skills; flexibility to adjust work schedules based on priorities
• Ability to make decisions, exercise good judgment, and handle confidential information discreetly
• Good attendance and work performance

If you are ready to advance your career within healthcare, apply now and tell us why you would be a great addition to our team.