Administrative Assistant (Full-time Permanent)

Competition Number: 2025-NON-022

Job Type: Full-time Permanent

Hours: 1.00 FTE

Classification: HRESA

Department: Human Resources

Salary: $32.4420 to $36.3311 per hour

Closing Date: Tuesday, April 29, 2025

Description

Reporting directly to the Director of Human Resources, the incumbent will provide wide-ranging support to the hospital’s Human Resources team. Responsibilities for this position include coordinating meetings, transcribing documentation, typing correspondence, assisting with recruitment responsibilities and labour relations as well as the day-to-day functions of the portfolio, and providing general administrative support to the HR team.

This position requires a proactive individual who can plan, anticipate needs and take responsibility for their work, completing tasks efficiently and independently. The incumbent will bring to this role a high level of professionalism, diplomacy and flexibility and will operate effectively in a dynamic and fast-paced office environment.

Why Work with LWDH?

In this position, there are many benefits to joining our team:

• 3 weeks paid vacation
• Healthcare of Ontario Pension Plan enrolment, one of Canada’s largest defined benefit pension plans that includes inflation protections, survivor benefits, buyback options, and early retirement
• Desjardin Group Life Insurance coverage that includes life insurance, and short/long-term disability coverage
• Green Shield Canada extended health benefits for single and family including dental services, prescription, health services, vision, hospital accommodation, etc.
• Relocation and accommodation packages and support
• Access to staff physiotherapy, onsite gym, Employee Assistance Program, staff wellness initiatives, and much more!

Qualifications

• Completion of post-secondary education in Human Resources, Business Administration or other relevant program at the college or university level
• Demonstrated progressively responsible administrative experience
• Previous experience working in a unionized environment with a strong understanding of collective agreements and relevant legislation
• Previous experience with project support and change management skills
• Proficiency in various software applications, specifically Microsoft Office
• Strong customer service orientation, sensitive to client issues and understanding of importance of diplomacy and confidentiality
• Strong analytical skills
• Experience with minute taking and meeting coordination
• Excellent written and oral communication
• Effective time management and organizational skills
• Minimum 60 wpm keyboarding skills
• Excellent understanding of, and demonstrated ability to maintain confidentiality
• Ability to work independently and as part of a team with minimal supervision
• Ability to work under pressure with time constraints
• Demonstrated commitment to ongoing continuing education and professional development
• Ability to maintain composure and productivity in a fast-paced dynamic environment
• Demonstrated reliable attendance record

Please apply through the online application process via https://lwdh.talentpoolbuilder.com/

We thank all applicants for their interest but advise that only those selected for further consideration will be contacted. First consideration will be given to current internal employees of LWDH. Qualified applicants may be considered for other comparable positions or within the same classification other than this posted position.

Please prepare your application in accordance with the qualifications posted in the job advertisement. Applications will be screened based on the posted qualifications.

LWDH is committed to the principles of equity, diversity, and inclusion and belongingness in our operations, throughout our workplace, and seeks to employ individuals who are committed to and value these principles.

We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this responsibility, LWDH will make appropriate accommodations, including alternative formats available. Please inform Human Resources of any accommodation(s) at any point throughout the recruitment and selection process to ensure your equal participation.

LWDH values the importance of creating a workplace that reflects the population it serves and promotes the representation of the Employment Equity groups as outlined by the Employment Equity Act (1993). Applicants are encouraged to self-declare at the time of application.

For more information or to request an accommodation please contact the Human Resources Department at 807-468-9861 ext. 2393