Administrative Assistant- Full-Time (8-Month Contract)

Aspire Fertility Austin; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

A healthcare organization is seeking a dedicated Administrative Assistant for an 8-month full-time contract in Calgary. The successful candidate will manage clinic schedules, handle billing, and support physicians in a collaborative environment. Candidates should have a high school diploma, administrative support experience, and possess strong communication and organization skills. Join our team to contribute to exceptional patient care and a positive workplace culture.

Benefits

Comprehensive Benefits including Health Spending Account

Employee Assistance Program

E-tools for wellness

Opportunities for Personal & Professional Development

3 Weeks Vacation

Qualifications

• High school diploma required; MOA certificate or post-secondary in administration preferred.
• 2+ years in administrative support, preferably in a medical setting.
• Experience supporting a physician or healthcare professional.

Responsibilities

• Maintain physician clinic schedules, OR bookings, and appointments.
• Prepare medical records for consultations and manage billing documentation.
• Support other departments as required and perform ad hoc administrative tasks.

Skills

Time Management

Communication

EMR Proficiency

Education

High School Diploma

MOA Certificate or Post-Secondary in Admin

LPN Certificate

Job description

Job Details

Description

We're Hiring: Administrative Assistant- (Full-Time 8-Month contract)

Location: Regional Fertility Program – Calgary, Alberta

Schedule: Full-Time | On-Site- Monday to Friday

Position Summary

Join our dedicated team as an Administrative Assistant, providing high-level support to one or more of our physicians. You’ll play a key role in managing schedules, coordinating clinic activities, and contributing to an exceptional patient and staff experience.

This is a non-patient-facing role within a collaborative care team environment, requiring flexibility, cross-coverage, and a passion for healthcare excellence.

???? What You’ll Be Doing

Schedule Coordination

• Maintain physician clinic schedules, OR bookings, IVF dates, and appointments
• Prepare weekly physician calendars
• Enter and update appointments in EMR
• Understand patient flow and appointment types
  
  

Clinic Preparation

• Prepare medical records for consultations
• Retrieve required documentation and testing
• Ensure completion of patient intake forms
  
  

Billing & Documentation

• Manage Alberta Health Care and private billing in eIVF
• Process non-insured and missed appointment charges
• Draft patient and consult letters
  
  

General Admin Duties

• Answer and direct calls as needed
• Perform ad hoc administrative tasks as assigned
• Support other departments when required
  
  

Qualifications & Experience

• High school diploma (required)
• MOA certificate or post-secondary in admin (preferred)
• LPN certificate/ experience (is an asset)
• 2+ years in administrative support (medical setting preferred)
• Experience supporting a physician or healthcare professional
• Familiarity with Connect Care and Alberta Netcare (preferred)
  
  

Knowledge & Skills

• Excellent time management and attention to detail
• Strong written and verbal communication
• EMR proficiency and computer literacy
• Ability to work independently and in team settings
• Professional, adaptable, and empathetic demeanor
• Strong problem-solving and critical thinking abilities
  
  

Why Join Us?

We Offer a Supportive And Enriching Work Environment Where Your Contributions Are Valued. Here’s What You Can Expect As Part Of Our Team

• Comprehensive Benefits including a Health Spending Account.
• Access to an Employee Assistance Program.
• E-tools for wellness, such as meditation, sleep aids, and focus tools.
• State-of-the-art work facilities to enhance your day-to-day experience.
• Opportunities for Personal & Professional Development to grow your career.
• Vacation: 3 weeks
  
  

Why You’ll Love Working Here

At the Regional Fertility Program, we are committed to creating a workplace where everyone feels valued, respected, and empowered. Diversity and inclusion are at the heart of our organization, and we are proud to be an equal-opportunity employer. If you need reasonable accommodation during the application or interview process, please let us know—we’re here to help.

Ready to Apply?

If this opportunity excites you, we’d love to hear from you! Apply today and become part of a team making a meaningful difference in people’s lives.

P.S. Thank you to all applicants for your interest in this role. Due to the high volume of applications, we may not be able to respond to each applicant personally, but we deeply appreciate your time and effort. We look forward to connecting with you, either through this search or in future opportunities.