Administrative Assistant | Full-Time

GoldenLife; Fernie; On-site; CAD 44,000 - 50,000; Full time

Benefits offered by this job

A competitive salary: $32.39 per hour

Comprehensive Benefits

Growth opportunities

Inclusive Culture

Job summary

Golden Life is seeking a permanent, full-time Administrative Assistant for Rocky Mountain Village in Fernie, BC. The role supports residents and the Community Manager with office operations and bookkeeping tasks, in a busy long-term care environment.

You will handle filing, payroll administration support, and multi-task across purchasing, mail, and general admin duties, while delivering high-quality service to residents and staff daily.

Qualifications

• Completion of Office Procedures or Office Management coursework or equivalent.
• Proficient in Microsoft Office; Excel formulas, Word formatting, PowerPoint, Outlook.
• Experience operating electronic payroll program.
• Strong communication and professionalism when dealing with residents and the public.
• Ability to multitask, manage time, and prioritize work.
• Excellent customer service and interpersonal skills.

Responsibilities

• Order office supplies, place and receive orders, and maintain inventory.
• Send/receive couriers, mail correspondence, and deliver mail daily.
• Establish and maintain a comprehensive filing system for materials and reports.
• Maintain knowledge of residents and assist as needed.
• Assist with accounts payable/receivable and bookkeeping functions as needed.
• Perform other duties as directed by the Community Manager or designate.

Skills

Communication

Time management

Customer service

Multitasking

Professionalism

Education

High school diploma

Office Procedures/Office Management coursework

Tools

Microsoft Office

Excel

Word

Outlook

Payroll software

Job description

The Opportunity

Rocky Mountain Village – Long-Term Care | Fernie, BC

Position Type: Regular Full-Time
Shift Schedule: Day
Shift Times: 8:30am-4:30pm

Why Join Us

At Golden Life, you’ll be part of a trusted, values-driven organization that has been caring for seniors across Western Canada for over 25 years.

We’re looking for a permanent, full-time Administrative Assistant to join our team. If you are a strong team player with excellent organization skills, and a passion for providing high quality care and support for seniors, then we’d like to hear from you!

What You'll Do

• Ordering required office supplies, placing and receiving orders, and maintaining complete inventory.
• Sending and receiving couriers; stamping and mailing outgoing correspondence and delivering mail to the post box daily.
• Establishing and maintaining a comprehensive office filing system for reference materials, reports and documents.
• Maintaining a working knowledge of current residents, and assisting residents as needed.
• Under the direction of the Community Manager or designate, assist with managing the accounts payable, accounts receivable and bookkeeping functions as needed.
• Other duties as directed by the Community Manager or designate.

What You Bring

• High school graduation and successful completion of Office Procedures or Office Management Coursework; or, an equivalent combination of education, training and work experience.
• Working knowledge and experience using Microsoft Office; Excel including formulas, Word including formatting, PowerPoint and Outlook.
• Experience in operating and administering an electronic payroll program.
• Strong communication skills and professionalism when dealing with residents and the public.
• Can effectively multi-task, manage time effectively and prioritize work.
• Exceptional customer service, interpersonal and conflict resolution skills.
• Experience in Home and Community Care an asset.
• The ability to anticipate needs and take initiative to complete work in the absence of direct supervision and constant direction.
• Can provide a negative TB screening test
• A complete Immunization Record as outlined in the BC Centre for Disease Control for Health Care workers
• Successful clearance of a vulnerable sector-criminal record check

What We Offer

• A competitive salary: $32.39 per hour, in accordance with provincial wage levelling.
• Comprehensive Benefits: A full benefits package, including a voluntary retirement program with company contributions for eligible employees.
• Growth opportunities: We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
• Inclusive Culture: We respect the diversity, dignity and interdependence of all persons. We value the cultural richness and our diverse workforce brings to the care of our equally diverse population of patients and residents.

About Rocky Mountain Village

At Rocky Mountain Village, we believe exceptional care and service starts with exceptional environments – for both residents and staff. Surrounded by the mountains of the Elk Valley, our Village features 62 long-term care suites, 12 assisted living suites, and 12 independent living suites, all designed to support teamwork, connection, and resident well-being.

As part of our team, employees benefit from well-designed workspaces, supportive leadership, and strong relationships that help foster clarity, communication, and a positive working environment. Team members are equipped with the training, tools, and ongoing mentorship needed to deliver high-quality service while expanding their skills, strengthening their confidence, and growing in their careers at Golden Life.

At Golden Life Management, we care for our employees – providing the space, culture, and community that empower you to thrive personally and professionally.