Administrative Assistant | Front Office Reception

Forum Asset Management; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

Join a leading company as an Administrative Assistant Front Office Reception in Toronto, where you will be the first line of contact for visitors. This full-time, in-office role requires excellent organizational and communication skills, supporting the Corporate Operations team. You will assist in managing office supplies, coordinate meetings, and ensure the office maintains a welcoming atmosphere while working in a vibrant, diverse team committed to delivering extraordinary outcomes.

Qualifications

• Entry-level role for new graduate with experience in a support administrative role preferred.
• Strong interpersonal skills to liaise with all internal and external stakeholders.
• Ability to deal with ambiguity and handle changing and competing priorities.

Responsibilities

• Welcome visitors and ensure they are properly directed.
• Maintain boardroom bookings and monitor the main office phone line.
• Work collaboratively to support the Senior EA and manage calendars.

Skills

Organizational Skills

Multitasking

Communication Skills

Attention to Detail

Education

University Graduate

Tools

Microsoft Office

Job description

Forum Asset Management Administrative Assistant Front Office Reception

Location : Toronto

In-office : 5 days per is a full-time role working 8 : 30am 5 : 00pm Monday to Friday.

Overview of Forum :

Join us in deliveringExtraordinary Outcomesthrough investment.

Forum is an investor developer and asset manager operating across North America for over 28 years focusing on real estate private equity and infrastructure with a strategic concentration in housing.

Our AUM exceeds $3 billion. We are committed to sustainability responsible investing and creating value that benefits our stakeholders and the communities in which we invest what we call our Extraordinary Outcomes.

In 2024 Forum completed thelargest real estate transaction in Canadawith theAlignvest acquisitionmaking us thelargest owner of Purpose-Built Student Accommodation (PBSA) in Canada through our $2.5B open ended Real Estate Income and Impact Fund (REIIF).Ournational development pipeline now exceeds $3.5 billionpositioning Forum as thelargest developer of PBSA in Canada operating from coast to coast.

The Forum team is adaptable agile and dynamic committed to sustainable and responsible investing. Our people bring diverse cultural backgrounds and professional experiences fostering innovation and thought uphold integrity trust and transparency as core values knowing that to achieveExtraordinary Outcomeswe need to support and develop anExtraordinary team.

Position Overview :

The position of Administrative Assistant Front Office Reception will be reporting to the Senior Executive Assistant Corporate Operations. The successful candidate will be a key point of contact for visitors and will be responsible for maintaining a welcoming and professional environment. If you are an experienced administrative professional with a positive attitude excellent organizational skills and a strong work ethic we encourage you to apply.

Key Duties and Responsibilities :

Administration

• Welcome visitors to Forum and ensure they are properly directed
• Maintain boardroom bookings and monitor the main office phone line
• Order and restock office supplies and groceries for the team
• Maintain and monitor office supply inventory levels including kitchen bathroom office printer and workstation supplies
• Monitor the kitchen boardrooms and common areas and ensure order and cleanliness
• Coordinate couriers pick up and distribute mail accordingly
• Update and maintain corporate subscriptions and memberships
• Monthly reconciliation of corporate credit cards
• Track and remind team members of quarterly objectives

Coordination and Maintenance

• Record track and maintain document storage and filing systems on-site and off-site
• Serve as liaison between IT vendor and internal team for coordination and issue resolution
• Coordinate maintenance service tickets and appointments with property management vendor

Support

• Work collaboratively with and support the Senior EA and take on administrative tasks as assigned
• Provide administrative support to the broader Forum team including Leadership members for example updating Power Point presentations scheduling travel calendar management etc.
• Assist with new employee workstation setup and / or internal relocations and new hire onboarding scheduling
• Assist with event planning and on occasion support events that occur in evenings.
• Support and participate in the Health & Safety Committee policy updates and program

Candidate Profile :

• Entry level role for new graduate with experience in a support administrative role preferred
• Proficient in Microsoft Office
• Positive attitude and strong work ethic
• Ability to multitask and bring a creative approach to solving problems
• Highly organized with strong time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Thrives in a fast-paced environment
• Strong interpersonal skills to be able to liaise with all internal and external stakeholders.
• The ability to deal with ambiguity and handle changing and competing priorities is a must.
• Demonstrated ability to learn quickly and be able to demonstrate organizational awareness and business acumen.

At Forum we encourage diversity. We are committed to an inclusive workplace that reflects our belief that diversity is central to building a high-performing team. Forum is an equal opportunity employer. We are committed to providing accessible employment practices. Should you require an accommodation during any phase of the recruitment process please let the recruitment team know - . .

Key Skills

Corrosion Inspection,Computer Hardware And Networking,KG Teaching,Marketing & Branding,Bpel

Employment Type : Contract

Department / Functional Area : Administration

Experience : years

Vacancy : 1

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