Administrative Assistant, Flight Operations

Canadian North Inc.; Ottawa; Hybrid; CAD 40,000 - 50,000; Full time

Job summary

A vital air service provider in Ottawa is seeking an Administrative Assistant to support the Flight Operations department. The ideal candidate will be organized and detail-oriented, ready to thrive in a dynamic environment. Key responsibilities include performing clerical duties, maintaining inventory, and data entry. This role offers a great opportunity to start a career in aviation and requires strong organizational and communication skills.

Qualifications

• Must have experience in an office environment.
• Airline experience considered an asset.
• Ability to communicate in Inuktitut a definite asset.

Responsibilities

• Perform clerical duties including mail preparation and distribution.
• Maintain inventory of department forms.
• Daily verification of information entered by OCC and Crew Scheduling.

Skills

Organizational skills

Interpersonal skills

Communication skills

Customer service skills

Proficiency in Microsoft Office 365

Education

High School diploma or equivalent

Job description

Administrative Assistant, Flight Operations

Requisition Number : ASSIS001679

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• Posted : July 21, 2025
• Full-Time
• Hybrid

Locations

Showing 1 location

Canadian North is a vital air service provider connecting 25 northern communities with major cities including Ottawa, Montreal, Calgary, Winnipeg, and Edmonton. We deliver essential passenger and cargo services that support residents, businesses, and organizations across the North.

We are more than an airline—we are a long-standing partner to the communities we serve. With a strong commitment to cultural inclusivity and community development, we work to improve daily life in the North through reliable and safe air service.

At Canadian North, we also take pride in building a workplace where team members can grow their careers while contributing to meaningful work. If you are looking for a role with purpose, where your efforts have a real and lasting impact, you will find it here.

About this position

Canadian North is seeking an Administrative Assistant to provide support to our Flight Operations department. If you are organized, detail oriented, and eager to launch your career in the aviation industry, this could be a great opportunity for you!

This role is ideal for someone who thrives in an organized setting, manages multiple tasks with ease, and finds satisfaction in providing support and contributing to a team’s success.

Reporting to : Manager, Flight Operations Administration

Non-bargaining

Duties and Responsibilities

Must be able to perform, but not be limited to, the following duties and responsibilities :

Clerical duties including preparation and distribution of mail and faxes; stationery and supplies replenishment; filing, photocopying and facsimile transmissions, minutes of meetings, etc.;

Maintain inventory of department forms;

Daily verification of information entered by OCC and Crew Scheduling in AIMS of the company’s daily flying activities from all bases;

Data entry of additional information for fuel uplift, departure and arrival fuel and payload from aircraft journey logs into Aims;

Collating and filing of flight plan paperwork and retention for 90 days;

Help with onboarding of new hire Pilots and Flight Attendants;

Assist on special projects as required;

Other related duties as assigned.

Skills and Qualifications

Include, but not limited to, the following minimum skills and qualifications :

High School diploma or equivalent related work experience;

Airline experience considered an asset;

Must be proficient in Microsoft Office 365 (Word, Excel, Power Point, Teams, Share Point);

Must have experience in an office environment, developing memos / bulletins, etc.;

Possess excellent organizational, interpersonal and communication skills;

Ability to accomplish multiple tasks with minimum supervision;

Ability to recognize and organize priorities;

Proven customer service skills for internal and external customers;

Ability to communicate in Inuktitut a definite asset;

Ability to obtain and retain an Airport Restricted Area Pass in accordance with the Airport Restricted Area Access Clearance Program regulated by Transport Canada.

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