Administrative Assistant (First Nations)

PCL; Ottawa; On-site; CAD 40,000 - 70,000; Full time

Job summary

An innovative firm is seeking a passionate Administrative Assistant to support their operations. This role involves managing day-to-day administrative tasks, developing strong stakeholder relationships, and ensuring effective communication within the team. The ideal candidate will have a diploma in office administration and at least a year of relevant experience. Join a community of builders dedicated to creating better environments and enjoy a comprehensive rewards package that includes competitive pay and career development opportunities. If you're ready to make a difference in a collaborative setting, this opportunity is for you.

Benefits

Competitive Pay

Wellness Programs

Retirement Plans with Matching

Employee Share Purchase Options

Discretionary Bonuses

Career Development Opportunities

Qualifications

• 1+ years of experience in administrative roles with a focus on stakeholder relationships.
• Proficient in document creation and editing, with excellent communication skills.

Responsibilities

• Support daily operations by performing administrative tasks for the team.
• Develop and maintain customer-focused relationships with stakeholders.

Skills

Verbal Communication

Written Communication

Interpersonal Skills

Multitasking

Document Formatting

Confidentiality

Education

Diploma in Office Administration

Certificate in Related Field

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Adobe

OneNote

Job description

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The future you want is within reach.

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, not just to the next project or what's next in our industry.

With a multitude of exciting projects, we're seeking a passionate individual to work on the Wehwehneh Bahgahkinahgohn project site.

Here's how an Administrative Assistant (First Nations) for our Winnipeg office contributes to our team:

• Supporting day-to-day operations by performing administrative tasks for the manager, department, or team.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Answering telephone calls and taking messages for manager, department, or team members.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for the district office.
• Assisting with planning meetings and events, including arranging catering, booking locations, and distributing information.
• Arranging travel, hotel, and car reservations and preparing travel itineraries.
• Ordering office supplies for the project as requested.
• Supporting mail distribution and courier requests.
• Greeting visitors, answering their questions, directing them to meeting rooms, and connecting them with employees.

Qualifications

• All applicants are encouraged to apply; however, first consideration will be given to First Nations applicants. Applicants are encouraged to self-declare.
• Diploma or certificate in office administration or related field.
• At least 1 year of experience in an administrative role or equivalent technical experience.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to multitask and adapt to change.
• Ability to handle confidential information with discretion.
• Ability to manage difficult situations calmly under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Proficiency in creating, editing, proofreading, and formatting documents and presentations.
• Working knowledge of Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

PCL is an innovative, employee-owned company comprised of passionate professionals dedicated to high-quality work. Our projects support infrastructure and utilities vital to daily life, including sectors like vacations, careers, education, and healing. We are ranked among the best companies to work for because of our commitment to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

Our comprehensive total rewards package includes competitive pay, benefits, wellness programs, retirement plans with matching, employee share purchase options, discretionary bonuses, and career development opportunities. Salary ranges are estimates and based on individual qualifications and experience.

If you require accommodations during the application process, please contact us at [e-mail] with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!

Employee Status: Regular Full-Time

Primary Location: Winnipeg, Manitoba