Administrative Assistant / Financial Clerk

Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS); Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading government agency is seeking an Administrative Assistant / Financial Clerk to support various administrative and financial functions. The successful candidate will manage requests, coordinate logistics, and ensure compliance with financial regulations. This role requires strong organizational skills and proficiency in software applications. Opportunities for flexible work arrangements are available.

Benefits

Flexible work arrangements

Accommodations available

Qualifications

• 2 years experience with college diploma or 4 years with high school diploma.
• Experience in general administrative duties and customer service.

Responsibilities

• Process administrative requests and support various fields.
• Verify accounts and manage financial reports.

Skills

Adaptability

Client Service

Collaboration

Organizational Skills

Rigour

Education

College diploma

High school diploma

Tools

Word processing

Email

Databases

Spreadsheets

Job description

Administrative Assistant / Financial Clerk

Job Summary

Administrative Assistant
Location: Burnaby, British Columbia, Toronto, Ontario, Montréal, Québec, and Ottawa, Ontario

Major Responsibilities:

1. Process and distribute administrative requests to support fields such as human resources, finance, procurement, budgeting, records management, technology support, and general administrative duties.
2. Compose routine correspondence, input and format documents, reports, tables, and presentations; generate reports; review documents for quality; set up and track information/data.
3. Coordinate logistics for travel, meetings, interviews, conferences, and events; prepare related materials and forms.
4. Schedule appointments, meetings, and events; maintain the executive calendar.
5. Maintain and update tracking systems, logs, spreadsheets, databases, and files.
6. Serve as the main contact for administrative requests and provide guidance on procedures.
7. Recommend improvements in administrative procedures and templates.

Financial Clerk
Location: Burnaby, British Columbia, Toronto, Ontario, and Ottawa, Ontario

Major Responsibilities:

1. Verify accounts ensuring compliance with Section 34 of the Financial Administration Act.
2. Manage the contingency account and cash advances, including control and reconciliation.
3. Coordinate with managers/employees on expenditures to ensure policy compliance.
4. Reconcile financial reports.
5. Process invoice payments within deadlines.
6. Verify contract terms before payments to prevent errors and duplication.
7. Communicate with suppliers to ensure transaction accuracy and resolve irregularities.

Education

• College diploma with 2 years of experience*, or
• High school diploma with 4 years of experience*

The diploma must be from an accredited Canadian institution. Higher education may count as experience.

Experience

• General administrative duties experience.
• Customer service experience.
• Proficiency in software applications like word processing, email, databases, and spreadsheets.

Competencies

• Adaptability / Flexibility
• Client Service
• Collaboration
• Organizational Skills / Multitasking
• Rigour

Assets

Additional qualifications that enhance performance but are not mandatory include experience in data entry, file management, data quality assurance, records management, handling cash, and physical ability to lift 20 kg (45 lbs).

Conditions of Employment

• Valid and permanent Canadian driver’s license required (Burnaby only).

Notes

Most work is in-office; flexible arrangements are under consideration. Accommodations are available upon request during recruitment.