Administrative Assistant, Finance and Business Affairs

Spin Master International; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

Join a leading global toy and entertainment company as an Administrative Assistant in Toronto. You will provide vital support to the Finance and Legal teams, managing calendars, invoices, and clerical tasks. The role demands a strong work ethic and attention to detail in a dynamic environment, perfect for those looking to build their career in a fast-paced organization.

Benefits

Growth and Career Opportunities

Flexible Work Hours

Innovation Collaboration and Fun

Other fun Perks!

Qualifications

• Direct administrative experience in a fast-paced environment required.
• Highly proficient with MS Office (Word, Excel, PowerPoint) expected.
• Some knowledge of the Canadian and global entertainment industry is a benefit.

Responsibilities

• Manage calendars for the Vice President and Head of Legal.
• Handle invoice flow and create vendors PRs & POs.
• Assist with clerical duties including typing and managing team member vacation requests.

Skills

Administrative and support experience

Attention to detail

Proficiency with MS Office

Job description

Please Note : If you are a current Spin Master employee with access to Workday apply to this job via the Workday application.

Are you a kid at heart looking to build a career with a leading global childrens toy entertainment and digital gaming company

At Spin Master our unwavering commitment to open mindedness integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack By hiring the best and brightest mindsand thats why we want you!

Job Description :

What will you work on

The Administrative Assistant Finance and Business Affairs role will support SMEs Finance Legal and Business Affairs teams by performing support and administrative tasks. This is a fast-paced position that requires a diligent work ethic the ability to juggle multiple tasks strong memory and quick recall attention to detail and an ability to independently exercise sound and reasonable judgment. The position is full-time in Toronto Ontario and reports directly to the Vice President of Finance Entertainment and the Head of Legal and Business Affairs Entertainment.

How will you create impact

• Manage Calendars for the Vice President of Finance Entertainment and the Head of Legal and Business Affairs schedule meetings and calls and ensure on-time attendance
• Manage invoice flow for the department and the Production accounting team
• Create Vendors PRs & POs for the Entertainment Departments as needed
• Act as direct liaison with SMEs Production Coordinators and SMEs Executive Assistants
• Perform clerical duties such as typing / printing / copying / scanning managing team members vacation requests maintain Outlook Contacts admin correspondence digital and paper file administration and assist with report & presentation building in excel or PowerPoint
• Prepare production greenlight paperwork for approval
• Arrange and book conferences travel accommodations and submit expense reports
• Coordinate with IT for service requests and troubleshooting
• Coordinating weekly cheque mailings and pick up from external production accounting firm
• Filing and maintenance of production accountant binders as necessary

What are your skills and experience

• Direct administrative and support experience in a fast-paced environment
• Highly proficient with MS Office (Word Excel PowerPoint and Outlook)
• Some knowledge of the Canadian and global entertainment industry including television and / or film is a benefit but not a necessity
• Familiarity with SAP (including Fiori and Concur) BOX and ContractWorks is an asset but not a necessity

LI-Hybrid #LI-HM1

What you can expect from us :

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation creativity and fun.

• Growth and Career Opportunities
• Flexible Work Hours
• Innovation Collaboration and Fun
• Other fun Perks!

Whats it like to work here

Spin Master is a fast-paced hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isnt for everyone we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.

Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.

Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment selection and / or assessment processes. Should you require an accommodation please contact our Talent Acquisition team by email at or by phone at and we will work with you to meet your accessibility needs.

Follow us on Instagram and Twitter @SpinMaster to stay up to date on Spin Master career opportunities.

We do appreciate all interest; however only those selected for interview will be contacted.

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

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