Administrative Assistant – Finance & Administration

RM of St. François Xavier; St. François Xavier; On-site; CAD 30,000 - 60,000; Full time

Job summary

The RM of St. François Xavier is seeking an Administrative Assistant for Finance & Administration in a full-time, permanent position. The role involves customer service, financial record keeping, and administrative tasks. The RM offers a competitive salary and supportive work environment focused on professional development.

Benefits

100% employer-paid extended health benefits

Participation in the Municipal Employees Pension Plan

Enrollment in the Municipal Employees Benefits Program

Qualifications

• Minimum of two years' experience in municipal, financial, or customer service role.
• Strong written and verbal communication skills.
• Experience in payroll and website content management is an asset.

Responsibilities

• Process accounts payable and receivable.
• Assist with payroll processing and records management.
• Provide customer service to residents and support utility services.

Skills

Customer service

Attention to detail

Communication

Teamwork

Education

Grade 12 diploma

Post-secondary training in office administration, accounting, or finance

Tools

Microsoft Office

Municipal software (Muniware)

Job description

Job Description:

The RM of St. François Xavier is currently accepting applications for the position of Administrative Assistant – Finance & Administration. This is a permanent, 35 hour per week full-time position.

Working in a collaborative municipal environment, the successful candidate will serve as a front-line customer service representative and play a key role in supporting the RM’s finance team.

Responsibilities include processing accounts payable and receivable, assisting with payroll, responding to resident inquiries, and supporting the administration of the RM’s water/sewer and fibre utility services. Additional duties include updating the municipal website and digital community sign, and providing general administrative support as required.

Key Responsibilities:

• Provide professional customer service to residents in person, by phone, and by email.
• Process payments and inquiries related to taxes, utilities, and fibre services.
• Prepare utility billings and account adjustments for water, sewer, and fibre.
• Assist with accounts payable entry, coding, cheque runs, and reconciliation.
• Support bi-weekly payroll processing and records management.
• Update the RM website and digital community sign with current notices.
• Maintain accurate financial records and filing systems.
• Assist with front desk reception and clerical duties.
• Perform other duties as assigned.

Qualifications:

• Grade 12 diploma; post-secondary training in office administration, accounting, or finance is an asset.
• A minimum of two (2) years’ experience in a municipal, financial, or customer service role.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Muniware or municipal software is an asset.
• Strong written and verbal communication skills and attention to detail.
• Ability to work independently and as part of a team.
• Experience in payroll and website content management is an asset.
• A satisfactory Criminal Record Check is required.

The Rural Municipality of St. François Xavier offers a competitive compensation package, including 100% employer-paid extended health benefits, participation in the Municipal Employees Pension Plan, and enrollment in the Municipal Employees Benefits Program. The RM also provides a supportive work environment with a strong focus on professional development. The current salary range for this position is $26.74 to $31.13 per hour, commensurate with qualifications and experience.

Application Deadline:

Friday, August 8, 2025 at 4:00 p.m.

How to Apply:

Please submit your resume and cover letter, including three references, by email to:

The RM of St. Francois Xavier is an equal opportunity employer and is committed to creating an inclusive and accessible workplace. We welcome applications from people with disabilities and will provide reasonable accommodations throughout the hiring process. If you require an accommodation to participate in the application process, please contact our office at [phone]. We are committed to providing a positive and accessible experience for all applicants.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.