Administrative Assistant, Faculty Development, CPPD

InsideHigherEd; Waterloo; On-site; CAD 67,000 - 87,000; Full time

Job summary

A leading educational institution is seeking an Administrative Assistant to support Faculty Development in the Department of Psychiatry. The role includes managing logistics for events, handling inquiries, and providing administrative support. Ideal candidates will have a diploma and at least three years of relevant experience. This is a full-time position with a salary range of CAD 67,916 to CAD 86,855 annually.

Qualifications

• At least 3 years of project or event coordination in healthcare or academia.
• Experience organizing in-person and virtual events.
• Proficiency in expense reimbursements.

Responsibilities

• Handling inquiries and escalating issues as needed.
• Coordinating project tasks with stakeholders.
• Supporting event logistics including venue and registration.

Skills

Organizational skills

Communication skills

Event coordination

Writing and editing

Customer service orientation

Education

Advanced College Diploma or equivalent

Job description

Administrative Assistant, Faculty Development, CPPD

Date Posted : 07 / 28 / 2025

Req ID : 44513

Faculty / Division : Temerty Faculty of Medicine

Department : Dept of Psychiatry

Campus : St. George (Downtown Toronto)

Position Number : 00043115

Description :

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine is a leader in research and education, spanning clinical medicine, basic science, and rehabilitation sciences.

Your opportunity :

As part of the Department of Psychiatry, which is one of the largest in the world, you will support Faculty Development and Continuing Professional and Practice Development (CPPD). These programs aim to enhance academic and clinical excellence through various educational initiatives, both in-person and virtual.

Your role as Administrative Assistant involves supporting the delivery of programs and events, managing logistics, maintaining digital content, and preparing communications to ensure smooth operations and positive participant experiences.

You will be the first point of contact for inquiries, provide administrative support such as scheduling, drafting documents, and coordinating projects. Strong organizational and communication skills are essential.

Your responsibilities will include :

• Handling inquiries and escalating issues as needed
• Coordinating project tasks with stakeholders
• Supporting event logistics (venue, catering, registration)
• Maintaining calendars and follow-up on action items
• Drafting and editing documents and content for various materials
• Taking and distributing meeting minutes
• Preparing expense reimbursements and maintaining records
• Handling confidential information

Essential Qualifications :

• Advanced College Diploma (3 years) or equivalent experience
• At least three years of project or event coordination in healthcare or academia
• Experience organizing in-person and virtual events
• Strong writing and editing skills
• Experience taking meeting minutes
• Proficiency in expense reimbursements
• Excellent communication skills
• Strong organizational skills with attention to detail
• Ability to manage multiple priorities
• Customer service orientation and professionalism
• Ability to work independently and in teams

To be successful :

• Articulate, organized, proactive, resourceful, self-directed

Closing Date : 08 / 08 / 2025, 11:59 PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale :

USW Pay Band 09, $67,916 to $86,855 annually, with step progression. Pay scale subject to determination.

Job Category : Administrative / Managerial

Recruiter : Amanda Krmek

Lived Experience Statement :

Encouragement for applicants from diverse and equity-deserving groups, with consideration of lived experience.

Diversity Statement :

The University values diversity and encourages applications from underrepresented groups, emphasizing equity, diversity, and inclusion.

Applicants will be asked to complete a voluntary Diversity Survey, with confidentiality maintained.

Accessibility Statement :

The University is committed to accessibility and accommodations for applicants with disabilities. Contact [e-mail] for assistance.