Administrative Assistant - Facilities & Office Support

NearSource; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading technology consulting firm in Toronto is seeking an Administrative Assistant to provide on-site support for office operations and facilities coordination. The role involves managing reception, coordinating office supplies, and assisting with meeting setups and facility upkeep. Candidates should possess strong organizational skills, a basic understanding of workplace safety, and the ability to lift up to 50 pounds. Join a dynamic team in a professional environment and contribute to daily office functions.

Qualifications

• 2+ years of experience in administrative support or office coordination.
• Ability to lift up to 50 pounds and support physical office setup activities.
• Experience with safety and maintenance protocols.

Responsibilities

• Support front-desk operations and manage reception coverage.
• Coordinate office supply inventory, procurement, and organization.
• Set up and tear down meeting rooms and internal events.
• Assist with facilities-related tasks and vendor scheduling.
• Maintain a clean, organized, and safe office environment.

Skills

Strong organizational and communication abilities

Basic understanding of office facilities and workplace safety standards

Capable of handling multiple tasks independently and within a team

Experience coordinating with external vendors or service providers

Ability to lift up to 50 pounds

Education

Some secondary education or coursework in office administration

Job description

Administrative Assistant -Facilities & Office Support
Location: Toronto, Ontario, Canada
Experience: 2+ Years
Work Mode: On-Site

Role Summary: NearSource is hiring for a 6-month, on-site administrative support role focused on office operations and facilities coordination. The selected candidate will support day-to-day tasks, including reception, meeting setups, event logistics, and facility upkeep within a professional office environment.

Key Responsibilities

• Support front-desk operations and manage reception coverage
• Coordinate office supply inventory, procurement, and organization
• Set up and tear down meeting rooms and internal events
• Assist with facilities-related tasks, including minor maintenance coordination and vendor scheduling
• Maintain a clean, well-organized, and safe office environment
• Lift and move items up to 50 pounds as required for events or setups
• Collaborate with teams to support daily office functions and special projects
• Follow safety and maintenance protocols to ensure compliance and efficiency

Must-Have Skills

• Strong organizational and communication abilities
• Basic understanding of office facilities and workplace safety standards
• Capable of handling multiple tasks independently and within a team
• Experience coordinating with external vendors or service providers
• Ability to lift up to 50 pounds and support physical office setup activities

Nice-to-Have Skills

• Exposure to facilities management or administrative coordination
• Familiarity with building safety or maintenance procedures
• Some secondary education or coursework in office administration

Apply now, or share your resume with salary expectations at [e-mail].
Thank you for considering a career with us! Once you submit your application, our Talent Acquisition team will review your resume thoroughly. If there's a strong match, we'll reach out to discuss your experience, role details, benefits, compensation, and next steps. While we strive for transparency, we may not be able to respond to every applicant due to high volume, but we genuinely appreciate your time and interest.

About NearSource: NearSource Technologies is a trusted partner for future-ready software consulting, enabling Fortune 500 enterprises to accelerate digital transformation. Our global engineering teams build and deploy impactful technology for some of the world's most admired brands, working directly on long-term client initiatives.

Equal Opportunity Employer: NearSource is an equal opportunity employer committed to fostering an inclusive and respectful environment. We celebrate diversity and do not discriminate based on race, gender, religion, sexual orientation, age, disability, or background. Innovation thrives when everyone feels empowered to contribute.