Administrative Assistant, Executive Director/Executive Medical Director - Central City

Fraser Health Authority; Surrey; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Relief Full-Time Administrative Assistant to support the Executive Director in Surrey, B.C. This role involves a variety of administrative tasks, including drafting correspondence, managing calendars, and coordinating workflows. The successful candidate will contribute to a dynamic team dedicated to providing exceptional service in a thriving city known for its parkland and community spirit. With comprehensive benefits and a supportive work environment, this position offers a unique opportunity to grow within a respected organization committed to diversity and inclusion.

Benefits

Comprehensive, 100% Employer-Paid Benefits

Up to four weeks of vacation

Benefit Portability

Immediate Pension Enrollment

Maternity Top-Up at 87%

50% Subsidy on TransLink passes

Additional employee discounts and perks

Qualifications

• 5 years of relevant experience or equivalent in administrative roles.
• Ability to manage priorities and communicate effectively.

Responsibilities

• Drafts correspondence, reports, and presentations.
• Coordinates workflows and manages calendars for the Executive Director.

Skills

Administrative Support

Communication Skills

Typing Speed (55 w.p.m.)

Microsoft Office Proficiency

Time Management

Education

Grade 12

Graduation from Administrative Program

Tools

Office Equipment

Microsoft Office

Job description

Salary

The salary range for this position is CAD $29.30 - $38.45 per hour.

Job Summary

We are currently seeking a Relief Full-Time Administrative Assistant, Executive Director/Executive Medical Director at Central City Tower in Surrey, B.C.

About Surrey: A thriving city known for its abundant parkland, premier golf courses, and rural charm. Surrey is one of Canada's fastest-growing cities, comparable in size to Vancouver, Richmond, and Burnaby combined, with over 6,000 acres of parkland and 15 golf courses. Despite its growth, Surrey retains a rural feel, with about 35% of land still farmed.

Benefits

• Comprehensive, 100% Employer-Paid Benefits
• Up to four weeks of vacation
• Benefit Portability
• Immediate Pension Enrollment
• Maternity Top-Up at 87%
• 50% Subsidy on TransLink passes
• Additional employee discounts and perks

Position Overview

Supports the Fraser Health vision by providing administrative and secretarial support to the Executive Director, including drafting correspondence, preparing reports, managing calendars, and coordinating workflows. Acts as a liaison between the Executive Director and various stakeholders.

Responsibilities

• Drafts and types correspondence, reports, and presentations
• Researches and summarizes support materials, generates detailed reports
• Handles sensitive inquiries, manages calendars, and schedules meetings
• Coordinates workflows, reviews confidential information, and follows up on issues
• Develops new procedures, monitors budgets, and arranges meetings
• Maintains records and filing systems

Qualifications

Education and Experience: Grade 12 plus graduation from a recognized administrative or secretarial program, with five years of relevant experience or equivalent.

Competencies: Demonstrates Fraser Health leadership practices, including being clear, caring, and courageous. Able to work independently, manage priorities, and communicate effectively.

Technical Skills: Typing speed of 55 w.p.m., proficiency in Microsoft Office, ability to operate office equipment, and physical capability to perform job duties.

About Fraser Health

Fraser Health serves over two million residents in Metro Vancouver and Fraser Valley, with a team of over 48,000 staff, medical staff, and volunteers. Committed to diversity, inclusion, and environmental sustainability, we strive to create a respectful and equitable workplace.