Administrative Assistant, Executive Director

Fraser Health Authority; Chilliwack; On-site; CAD 30,000 - 60,000; Full time

Job summary

Fraser Health Authority seeks a Full-Time Administrative Assistant for the Executive Director in Chilliwack, B.C. This role involves providing comprehensive administrative support, acting as a liaison between the Executive Director and various stakeholders while fostering an inclusive workplace. Candidates with First Nations, Inuit, or Métis ancestry are encouraged to apply, emphasizing Fraser Health's commitment to cultural safety and diversity in its workforce.

Benefits

100% Employer-paid benefits

Generous vacation time

Cultural leave

Immediate pension enrollment

Maternity top-Up

TransLink pass subsidy

Employee discounts

Qualifications

• Five years recent related experience in a large complex business or health care environment.
• Ability to type 55 w.p.m.
• Ability to operate a computer using a variety of desktop technology.

Responsibilities

• Drafts routine and non-routine correspondence.
• Manages shifting appointment calendars and schedules meetings.
• Develops and implements new work methods and procedures.

Skills

Typing

Organizational skills

Communication skills

Education

Graduation from a recognized administrative or secretarial program

Tools

Microsoft Office

Job description

Salary

The salary range for this position is CAD $29.30 - $38.45 / hour

Job Summary

We are hiring a Full Time Administrative Assistant, Executive Director to join our team in Chilliwack, B.C.

In this role, you will report directly to the Executive Director, Indigenous Health Collaborative Council (Partnership Accord) and act as an administrative link between the Executive Director, leadership, outside agencies and the public.

Fraser Health Authority values diversity within the workplace. For this position, we also want to highlight that First Nations, Inuit, Métis ancestry is regarded as directly relevant to the skills and knowledge for excellence in this position. Pursuant to Section 41 of the British Columbia Human Rights Code, preference will be given to applicants of Aboriginal Ancestry.

Why join Fraser Health?

Culturally Safe Workplaces:

We respect and honour Indigenous traditions and perspectives, fostering a workplace that is culturally safe and inclusive.

Career Development:

• Elder support: Guidance and support from Indigenous Elders.
• Indigenous leadership and development program: Empowering Indigenous employees to take on leadership roles.
• Training programs: A range of support available both online and in-person, designed to help Indigenous employees.
  
  

Comprehensive Benefits:

• 100% Employer-paid benefits: Full coverage for peace of mind.
• Generous vacation time: Eligible employees can earn up to four weeks of vacation to recharge and relax.
• Cultural leave: Indigenous employees are eligible for five days of leave to participate in ceremonial, cultural or spiritual events.
• Immediate pension enrollment: Secure your future with a defined municipal pension plan from day one.
• Maternity top-Up: Receive an 87% top-up during maternity leave.
• TransLink pass subsidy: Save on commuting costs with a 50% subsidy on TransLink passes.
• Additional perks: Employee discounts on select stores and items.
• Eligibility based on employment status.
  
  

Take the next step and apply so we can continue the conversation with you.

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Provides varied administrative and secretarial support under limited direction to the Executive Director by performing duties such as drafting routine and non-routine correspondence, generating complex and detailed reports and presentations, responding to a variety of sensitive internal and external inquiries, managing shifting appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Acts as an administrative link between the Executive Director, leadership, outside agencies and the public.

Responsibilities

• Provides varied administrative and secretarial support by drafting routine and non-routine correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
• Researches, organizes, and summarizes support materials. Independently generates complex and detailed reports and presentations.
• Responds to a variety of sensitive internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual. Provides status of issue to the Executive Director.
• Manages shifting appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues. Performs timekeeping functions for the department as required.
• Coordinates the work flow within the assigned area. Receives, reviews, prioritizes and processes confidential and sensitive information of varying complexity. Follows-up with Directors and others in the organization to obtain information. Prepares response for resolve on issues; advises Executive Director of status and outcome.
• Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
• Assists in the review and monitoring of expenditures for multiple budget reports; reviews financial status, investigates variances and provides status to the Executive Director.
• Arranges meetings as directed. Books and sets up meetings rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
• Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
  
  

Qualifications

Education and Experience

Grade 12 plus graduation from a recognized administrative or secretarial program plus five (5) years' recent related experience in a large complex business or health care environment or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

• Ability to type 55 w.p.m.
• Ability to operate a computer using a variety of desktop technology and other standard office equipment.
• Proficiency with all Microsoft Office applications at an advanced level.
• Ability to work independently and manage multiple and rapidly changing priorities.
• Ability to deal effectively with others.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.
  
  

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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IMPORTANT: Recruitment scam warning

Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.