Administrative Assistant - Entry Level

Apex Geomatics Construction Surveyors Ltd; Sherwood Park; On-site; CAD 40,000 - 52,000; Full time

Job summary

Apex Geomatics, a leader in surveying and geospatial solutions, seeks an Entry-level Administrative Assistant to support daily operations. This full-time position involves reception duties, administrative support for management and project teams, and handling internal communications. Ideal for recent graduates who are organized, detail-oriented, and passionate about teamwork.

Benefits

Health spending account

RRSP matching program

Employee recognition and referral programs

Qualifications

• Previous experience in office administration or HR support preferred.
• Strong written and verbal communication skills.
• Highly organized and detail-oriented.

Responsibilities

• Provide front-line reception support and administrative assistance.
• Prepare and maintain reports, spreadsheets, and internal records.
• Assist in the recruitment and onboarding of employees.

Skills

Organization

Communication

Proficiency in Microsoft Office

Education

High school diploma

Post-secondary education or relevant certifications

Job description

Apex Geomatics has been a trusted partner providing surveying and geospatial solutions on Western Canadas major infrastructure and industrial projects for over two decades. As a young, dynamic, and forward-thinking organization, we are proud to lead the way in innovative data acquisition and application.

Built on a foundation of long-term relationships and guided by our core values of Integrity, Precision, Efficiency, Teamwork, Inclusion and Respect, were looking for individuals who bring passion, purpose, and professionalism to everything they do.

Were currently seeking a highly organized and dependable Entry-level Administrative Assistant to join our head office team. This role is vital to the day-to-day operations of our organization and is ideal for someone who thrives in a fast-paced, collaborative, and purpose-driven environment. Recent graduates are encouraged to apply!

Key Responsibilities :

Provide front-line reception support with professionalism and courtesy.

Offer administrative support to management, project teams, and field staff.

Support day-to-day administration including document preparation, data entry, inventory, and courier / mail coordination.

Assist in coordinating internal communications, scheduling and meeting logistics.

Prepare and maintain reports, spreadsheets, and internal records.

Assist with employee time tracking, payroll support, and light financial administration.

Participate in an effective hiring process by aiding in the recruitment, selection and onboarding of employees.

Participate in the planning, scheduling, and promoting of office events.

Occasionally run local errands related to office and field operations.

Maintain office cleanliness and ensure a welcoming environment for staff and guests.

Qualifications & Skills :

High school diploma required; post-secondary education or relevant certifications are an asset.

Previous experience in office administration, HR support, or a related role preferred.

Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).

Familiarity with payroll systems or HRIS software is considered an asset.

Strong written and verbal communication skills.

Highly organized, detail-oriented, and capable of managing multiple priorities.

Adaptable, proactive, and committed to supporting a team-focused work culture.

What We Offer :

Competitive salary based on experience

Health spending account

RRSP matching program

Employee recognition and referral programs

A supportive, inclusive workplace that values growth and development

Opportunity to be part of a growing company making an impact across Western Canada

Additional Information :

Job Type : Full-time, Permanent [In Person]

Schedule : Monday to Friday

Transportation : Own transportation required

If you are passionate about administration, take pride in your organizational skills, and want to be part of an evolving and innovative team - we want to hear from you!

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