Administrative Assistant - Employee Health

Windsor Regional Hospital; Windsor; On-site; CAD 40,000 - 55,000; Full time

Job summary

Windsor Regional Hospital seeks an Administrative Assistant to support WSIB Claims and Employee Health functions. The role involves generating documentation, coordinating with various departments, and ensuring compliance with safety legislation. Ideal candidates will have strong communication skills, relevant administrative experience, and a diploma in HR or Administration.

Qualifications

• Experience in WSIB claims management preferred.
• At least 2 years of administrative experience, preferably in a unionized environment.
• Knowledge of employment legislation related to Employment Insurance and Occupational Health and Safety preferred.

Responsibilities

• Enter information into the Parklane system as directed by the Employee Health Manager.
• Generate W.S.I.B. forms and submit them promptly.
• Assist with Long Term Disability administration by monitoring sick time reports.

Skills

Interpersonal skills

Written communication

Verbal communication

Analytical skills

Problem-solving skills

Organizational skills

Education

Post-secondary diploma in an Administrative or Human Resources Program

Tools

Microsoft Excel

Microsoft Word

Parklane

Infinium

Job description

Job Summary

Reporting to the Manager of Employee Health, Safety, & Security, and collaborating with the Employee Health Coordinator, WSIB Adjudicator, and Occupational Health & Safety Compliance Coordinator, the Administrative Assistant will support the generation and maintenance of documentation related to WSIB Claims and assist the Employee Health Office.

Responsibilities

• Enter information into the Parklane system as directed by the Employee Health Manager and Coordinators.
• Generate W.S.I.B. forms and submit them to the Consultant/W.S.I.B. promptly.
• Follow up with Managers regarding return-to-work dates or updated medical information as assigned.
• Assist with Long Term Disability administration by monitoring sick time reports, completing Employer statement packages, and forwarding documentation to employees.
• Collaborate with Payroll to ensure proper coding and advise W.S.I.B. on payment procedures.
• Liaise with the Consultant regarding requested information.
• Provide general administrative support to the Employee Health and Occupational Health & Safety departments.
• Perform other duties as assigned.

Skills & Abilities

• Strong interpersonal skills
• Effective written and verbal communication skills
• Ability to work collaboratively and adhere to professional standards
• Ability to handle confidential information appropriately
• Good analytical and problem-solving skills
• Organizational skills and ability to work independently

Qualifications

• Post-secondary diploma in an Administrative or Human Resources Program
• Experience in WSIB claims management (preferred)
• Proficiency in Microsoft Excel and Word
• Experience with software applications such as Parklane and Infinium (preferred)
• At least 2 years of administrative experience, preferably in a unionized environment
• Knowledge of employment legislation related to Employment Insurance, Workplace Safety and Insurance, Human Rights, and Occupational Health and Safety (preferred)

Windsor Regional Hospital is an equal opportunity employer. Accommodations will be provided upon request in accordance with the Accessibility for Ontarians with Disabilities Act, 2005, throughout the recruitment and assessment process.