Administrative Assistant - Dollarama - Mont-Royal, QC

CNSC; Mount Royal; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative Assistant to support the Legal Affairs department. The role involves managing files, coordinating meetings, and facilitating communication among stakeholders. The ideal candidate will have a DEP or AEC in Administrative Assistant studies and at least one year of experience, along with excellent organizational skills and proficiency in Microsoft Office.

Benefits

Comprehensive benefits package

Opportunities for professional growth

Qualifications

• 1+ year of experience in a similar role.
• Bilingual in French and English, written and spoken.

Responsibilities

• Manage administrative files and ensure accuracy and accessibility.
• Draft letters and presentations, track deadlines, coordinate meetings.

Skills

Communication

Attention to Detail

Organizational Skills

Multitasking

Education

DEP or AEC in Administrative Assistant studies

Tools

Microsoft Office Suite

OpenText

Job description

Reporting to the Senior Vice President, Legal Affairs, the Administrative Assistant will play a key role in supporting the daily operations of the Legal Affairs department. The successful candidate will be responsible for managing administrative files, preparing and reviewing documents, tracking important deadlines, and ensuring the overall efficiency and organization of the department.

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The ideal candidate will draft, edit, and format a variety of documents, conduct basic research to assist in the preparation of legal files, and maintain electronic file databases. You will coordinate meetings, manage the lawyer’s calendar, follow up with stakeholders for signatures, oversee invoice approvals, and assist paralegals with permit and license renewals.

About the role: Administrative Assistant

You will oversee day-to-day management of administrative files and ensure accuracy and accessibility. This includes drafting letters and presentations, and tracking important deadlines to support the Legal Affairs team.

Additionally, you will coordinate and schedule meetings, manage departmental email inboxes, and follow up with internal and external stakeholders. Your attention to detail will ensure smooth calendar management and timely document processing.

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Benefits and Salary

Dollarama offers a dynamic work environment, comprehensive benefits package, and opportunities for professional growth. Salary details will be discussed during the interview process.

Requirements / Skills

• DEP or AEC in Administrative Assistant studies
• 1+ year of experience in a similar role
• Excellent verbal and written communication skills
• Strong ability to manage follow-ups independently
• Exceptional attention to detail and organizational skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with OpenText or similar document management software (asset)
• Bilingual in French and English, written and spoken

How to Apply

If you’re ready to join Dollarama’s Legal Affairs team and excel in a fast-paced environment, click below to apply now!

Know someone who might be interested? Share this job posting and help them join Dollarama!

AI-generated summary and tips to help you highlight your strengths effectively.

Highlight multitasking: Give examples of managing calendars, files, and deadlines simultaneously.

Show tech proficiency: Detail your experience with Microsoft Office and any document management tools like OpenText.

Emphasize communication: Describe a time you proactively followed up with stakeholders to secure signatures or approvals.

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