Administrative Assistant, Development and Alumni Engagement, Science

The University of British Columbia; British Columbia; On-site; CAD 30,000 - 60,000; Part time

Job summary

The University of British Columbia is seeking a part-time Administrative Assistant for the Development and Alumni Engagement team in the Faculty of Science. This role involves providing administrative support, processing donations, and maintaining donor databases. Candidates should possess strong organizational skills and a commitment to diversity and inclusion.

Qualifications

• High School diploma plus one year post-secondary education and four years related experience or equivalent.
• Willingness to respect diverse perspectives and commitment to equity, diversity, and inclusion.

Responsibilities

• Process donations and financial commitments, ensuring accuracy and compliance.
• Maintain and update alumni and donor records in Blackbaud CRM.
• Provide administrative support including correspondence, meeting coordination, and event planning.

Skills

Organizational skills

Communication skills

Technical skills

Education

High School diploma plus one year post-secondary education

Tools

MS Office

CRM systems

Workday

Job description

Administrative Assistant, Development and Alumni Engagement, Science

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Job Details

Position: Administrative Assistant, Development and Alumni Engagement, Science

Location: Burnaby, British Columbia, Canada

Type: Part-time, 50%

Salary Range: $4,449.00 - $4,676.00 CAD Monthly

Posting End Date: May 25, 2025

Job Summary

The Administrative Assistant provides administrative and secretarial support to the Development and Alumni Engagement (DAE) team in the Faculty of Science Dean’s Office. Responsibilities include coordinating donation processing, maintaining donor and alumni databases, handling financial processes, supporting event logistics, and general office support. The role requires excellent organizational skills, attention to detail, initiative, and professionalism in a high-volume environment.

Key Responsibilities

• Process donations and financial commitments, ensuring accuracy and compliance
• Maintain and update alumni and donor records in Blackbaud CRM
• Coordinate financial transactions using Workday
• Provide administrative support including correspondence, meeting coordination, and event planning
• Handle confidential materials and maintain logs of donations
• Support team activities and attend meetings as required

Qualifications

Minimum

• High School diploma plus one year post-secondary education and four years related experience or equivalent
• Willingness to respect diverse perspectives and commitment to equity, diversity, and inclusion

Preferred

• Knowledge of university policies, fundraising, and alumni engagement
• Strong organizational, communication, and technical skills (MS Office, CRM systems, Workday)
• Ability to handle confidential information with tact and discretion
• Flexibility to work outside regular hours and attend events

Additional Information

Reporting to the Senior Manager Academic Initiatives and Administration, the role works independently with minimal supervision. The position involves occasional travel within the campus and supporting events. The university values diversity and inclusion and encourages applicants from all backgrounds.