Administrative Assistant - Dental

Sirius Personnel; Brampton; On-site; CAD 55,000 - 70,000; Full time

Job summary

A dental clinic in Montreal is seeking an Administrative Assistant to support the Dentist with daily tasks. Responsibilities include managing calendars, preparing professional communications, and coordinating payroll. The ideal candidate has at least 3-5 years of experience, is detail-oriented, and possesses excellent English communication skills. Benefits include health and dental insurance and paid vacation days.

Benefits

Health and dental insurance

Paid vacation and personal days

Qualifications

• At least 3-5 years in an administrative role.
• On the job continuous training required.
• Excellent computer skills.

Responsibilities

• Managing the dentist’s calendar and scheduling appointments.
• Preparing, drafting, and formatting letters and emails.
• Coordinating payroll and supporting administrative tasks.

Skills

Excellent written and spoken English

Strong proficiency in relevant software

Detail-oriented and professional

Reliable

Education

Post-secondary education

Job description

Overview

Sirius Personnel is a Placement and Headhunting Agency that Specializes in Sales and Marketing Professionals in Canada. The client is a leading specialized dental clinic in Montreal, recognized for its cutting-edge techniques and patient-centered philosophy. They are seeking an Administrative Assistant to provide direct support to the Dentist in daily tasks.

The selected candidate will deliver comprehensive administrative support, including managing the Dentist’s daily activities, coordinating payroll, drafting and formatting professional correspondence, and providing general support with planning and organization. The ideal candidate will demonstrate high emotional intelligence, excellent communication skills, and a proven track record of reliability and integrity to meet the evolving needs of the role.

Job details

Base pay range : CA$55,000.00 / yr - CA$70,000.00 / yr

Territory : Montreal

Workplace : Downtown Montreal office

Commissions / Bonus : N.A.

Profile : Our client is a leading specialized dental clinic in Montreal, seeking an Administrative Assistant to support the Dentist in daily tasks.

Responsibilities

• Managing the dentist’s calendar and scheduling appointments
• Organizing and following up on internal and external meetings
• Preparing, drafting, and formatting letters, emails, and professional communications
• Handling correspondence with patients, suppliers, and partners
• Working closely and directly with the dentist
• Providing daily administrative support to allow the dentist to focus on clinical responsibilities
• Preparing and following up on specific projects or tasks
• Managing professional communications on behalf of the dentist as needed
• Coordinating payroll and supporting administrative tasks related to staff
• Preparing and monitoring financial or administrative documents
• Managing medical records and confidential documents
• Organizing logistics for internal or external events related to the dentist

Requirements

• Languages: Excellent written and spoken English
• Education: Post-secondary education
• Training: On the job continuous training
• Years of experience: At least 3-5 years in an administrative role
• Excellent computer skills with strong proficiency in relevant software
• Reliable
• Detail-oriented and professional

Qualifications

• Development vs Maintenance: 0% vs 100%
• Road vs Office: 0% vs 100%

Seniority and Employment

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Consumer Services

Benefits

• Health and dental insurance
• Paid vacation and personal days

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