Administrative Assistant – Corporate Services

Rural Municipalities of Alberta; Ryley; On-site; CAD 55,000 - 70,000; Full time

Job summary

A municipal organization in Alberta is seeking a proactive Administrative Assistant to support its Corporate Services team. You will manage reception duties, assist with accounts payable and receivable, and ensure adherence to legislative requirements. The ideal candidate has post-secondary education and at least 2 years of experience in office administration. This full-time role offers a salary range of $55,761.06 to $69,701.32 per annum.

Benefits

Extended Health and Group Benefits

Health, Wellness, and Learning Benefit

Paid Vacation time

Qualifications

• Minimum of 2 years relevant experience in office administration.
• Valid Alberta Class 5 Driver’s License with favourable driving record.
• Satisfactory Criminal Records Check.

Responsibilities

• Provide exceptional customer service and manage reception duties.
• Administer accounts payable functions and ensure timely payment of invoices.
• Assist with tax inquiries and provide backup for the Assessment Technician.

Skills

Customer service

Reception management

Communication skills

Organizational skills

Interpersonal skills

Education

Post Secondary Education in Business or Accounting

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Posted on: Jul 23, 2025

Posted by: Beaver County

Summary

We are looking for a dynamic and enthusiastic individual to join our Corporate Services team as an Administrative Assistant. In this key role, you will be the first point of contact for customers, visitors, and staff, helping to create a welcoming and professional environment while supporting the administrative functions of our organization.

Reporting to the General Manager of Corporate Services, your responsibilities will include core reception duties as well as managing accounts payable and accounts receivable functions.

Position is based in Ryley, Alberta

POSITION DETAILS:

• Position Type: Full Time – Permanent (35 hours/week)
• Hours of Work: Monday to Friday, 8:30 a.m. – 4:30 p.m. (some evening and weekends required)
• Salary Range: $ 55,761.06 – $ 69,701.32 per annum

BENEFITS:

• Extended Health and Group Benefits
• Health, Wellness, and Learning Benefit
• Paid Vacation time

TO APPLY FOR THIS POSITION:

Submit a cover letter and resume, referencing the name of the position, to the following email:[e-mail]

Beaver County thanks all applicants for their interest. Only candidates selected for an interview will be contacted

Key Responsibilities

KEY RESPONSIBILITIES (include, but are not limited to):

• Provide exceptional customer service and efficiently manage reception duties, ensuring a welcoming and helpful environment for customers, visitors, and staff.
• Manage opening/closing procedures of the Beaver County Administration Building.
• Process daily cash receipts and bank deposits.
• Monitor departmental accounts and emails.
• Update training binder and perform council remuneration reconciliation.

Accounts Payable

• Administer accounts payable functions, including setup and maintenance of vendor information.
• Process and ensure timely payment of invoices.
• Process cheque runs and EFT payments.
• Reconcile monthly vendor statements and maintain records.

Accounts Receivable

• Process billings for account receivables.
• Apply penalties on overdue accounts and manage communications.
• Process monthly statements.

Tax Department

• Assist with tax inquiries, tax certificates, online payments and notices.
• Provide a backup for the Assessment Technician and cross-train with the Tax Clerk.

Purchasing and Office Equipment

• Purchase and manage office supplies.
• Coordinate maintenance and repairs of office equipment.

Additional

• Ensures adherence to all legislative requirements such as those of the Municipal Government Act, and the County’s bylaws and policies.
• Carries out additional tasks and functions assigned by the Finance Coordinator and General Manager of Corporate Services.
• Participates and complies with the Beaver County Health and Safety Program.

Requirements

EDUCATION & EXPERIENCE REQUIREMENTS:

• Post Secondary Education in Business or Accounting preferred.
• Minimum of 2 years relevant experience in customer service, reception, office administration, accounts payable/receivable.
• Valid Alberta Class 5 Driver’s License with favourable driving record.
• Satisfactory Criminal Records Check.
• Prior related experience in a municipal setting or public sector considered an asset.
• Proficient with Microsoft Word, Excel, Outlook, and meeting management software.
• Excellent communication skills, both verbal and written.
• Strong interpersonal skills and a willingness to learn new systems and technologies are essential.
• Personal initiative, the ability to work independently, and as a team-player.
• Highly organized and detail oriented.
• Ability to build a strong working relationship with all County leadership and team members.