Administrative Assistant, Corporate Affairs

ENMAX; Calgary; Hybrid; CAD 78,000 - 98,000; Full time

Job summary

ENMAX is seeking a Corporate Affairs Administrative Assistant to support the Vice President, Public Policy and Government Relations. The role involves managing calendars, events, and document preparation while contributing to strategic communications and stakeholder engagement efforts. Ideal candidates have over 8 years of administrative experience, exceptional organizational skills, and a keen interest in public policy.

Benefits

Comprehensive flexible benefits program

Onsite fitness facility

Onsite child care centre (upon availability)

Free parking

Qualifications

• 8+ years of administrative experience, including 5 years supporting senior leadership.
• Experience in fast-paced, results-driven environments.
• Understanding of public policy and government processes is preferred.

Responsibilities

• Provide daily administrative support to the Vice President and manage logistics.
• Coordinate meetings and draft various documents as needed.
• Prepare and reconcile departmental budgets and track expenses.

Skills

Organizational skills

Communication skills

Detail-oriented

Initiative

Education

High School Diploma

Post-secondary education in government relations/public policy or business administration

Tools

Microsoft Office Suite

Job description

Current ENMAX employees are encouraged to apply through their internal Workday access.

Posted: July 9, 2025

Closing Date:July 17, 2025

Position Type: Permanent

Union: CUPE

ENMAX Values – Safety, Integrity, Accountability, Service, Teamwork, Agility, Innovation

PEOPLE. That's the power behind ENMAX Corporation. As one of Alberta's leading energy and utility providers, our employees are the strength and knowledge that continue to drive our success. At the ENMAX group of companies, we look for energy solutions for today, while knowing we have the power to provi de for a better tomorrow.

The Corporate Affairs Administrative Assistant provides support to the Vice Presiden t , Public Policy and Government Relatio ns and works closely with the broader Corporate Affairs team across government relations, stakeholder engagement, communications, and community impact. Th is r ole is responsible for managing calendars, coordinating daily activities, and supporting departmental planning and communications.

Success in this role requires strong organizational skills with the abilityto stay ahead of shifting priorities , anticipate needs, and communicate with confidence and clarity . T he i deal candidate bri ngs political and policy awareness, is detail oriented, takes initiative, and demonstrates an ability to manage complex scheduling and competing priorities.

Major Responsibilities:

• Provide daily administrative support to the Vice President, including calendar support , email management , meeting preparation , and end of day briefings.

• Manage departmental logistics s uch as trav el bookings, professional memberships , IT requirements , onboarding of new team members and engagement initiatives.

• Coordinate meetings and team events from planning to execution. Including preparing agendas, taking minutes, tracking action items, and arranging follow-ups.

• Draft, proofread and edit presentations, correspondence, submissions, b riefing not es and other documents.

• Support internal coordination across Corporate Affairs including communications with other teams and leaders.

• Conduct research to support meetings and project planning. Maintain project files and correspondence tracking.

• Prepare and reconcile departmental budgets, track expenses, process purchase orders, and support vendor relationships.

• Identify and implement process improvements and provide support for adopting new technologies and systems.

• May include occasional travel to Edmonton.

Education Required:

• High School Diploma or G.E.D required

• Post-secondary education in government relations/public policy or business administration

Qualifications & Experience:

• 8 + years of administrative experience , with at least 5 years supporting senior leadership.

• Proven experience in a fast-paced, results-driven office environment.

• Demonstrated ability to work independently, anticipate needs, and take initiative .

• Understanding of and genuine curiosity in public policy, political landscapes, or government processes is a n asset.

• Experience in coordinating projects and delivering customer service

• Familiarity with AI tools and technologies is an asset.

• High level of professionalism and discretion when handling sensitive informat ion.

• Previous experience supporting leaders in the utility industry is an asset.

Competencies:

• Exceptional organizational and time-management skills with the ability to juggle competing priorities.

• Agility to shift focus and manage multiple projects or deadlines at once.

• Strong communication skills, written and verbal, with the confidence to clarify priorities with senior leaders.

• Comfort with a high level of decision-making autonomy

• Technology savvy with advanced knowledge of Microsoft Office Suite.

• Strong interpersonal skills to build trust across diverse personalities and work styles.

• Detail-oriented and focused on identifying and implementing solutions, maintaining a proactive approach.

Did we mention the ENMAX Advantage?

We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility, onsite massage, onsite child care centre (upon availability, offered from our ENMAX Place location 141 – 50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.

Salary: Administrative Assistant Level E (Current CUPE 202 5 rates)

$78,062.53 - $ 82,942.68 , $ 87,822.83 , $ 92,702.97 , $ 9 7 ,583.12

Location: 141 - 50th Avenue SE

Location : This role will be part of our hybrid (home and office) work force with office workspace located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesday, Wednesday, and Thursday.

Note:

• If we can provide an accommodation or adjustment to make the process more accessible for you, please let us know. ENMAX welc omes all qualified applicants to apply and is committed to a safe and respectful workplace. It is our aim to have a workplace which is inclusive and value s safety, di versity, personal integrity, respect for individual differences, and encourages ownership and accountability for our actions.

• Every ENMAX employee is respo nsible to take reasonable care to protect the heal th an d safety of th emselve s, of all other workers , and of the public . Each employee must become familiar with safety procedures and rules applicable to their job and are required to follow themwhile working at ENMAX.

• Must be le gal to w ork in Canada an d require s the succe ssful completion of a criminal background check . Two pieces of valid Government issued ID will be required .

• Two professional references will be requested .

• Education requirements for this position will be verified by a third party.

In the spirit of reconciliation, we respectfu lly acknowledge that we live and work on the traditional la nds of Indigenous P eoples. ENMAX headquarters is in Calga ry, Alberta, the traditional territory of the Blackfoot Confederacy, comprised of the Sik sika, Ka inai, Piikani, and Amskapi Piikuni Nations; the Tsuut’ina Nation; and the îyârhe Nakoda Nations of Chiniki , Bearspaw , and Goodstoney , and home to the Métis Nation of Alberta, as well as many diverse Indigenous people who have made the city their home. We are committed to strengthening relationships with Indigenous Nations and peoples in all communities where we operate , through respect and collaboration.

Please visit our careers page to learn more about other opportunities at ENMAX Corporation.

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