Administrative Assistant, Contract

Ecolab Life Sciences; Mississauga; Hybrid; CAD 40,000 - 55,000; Part time

Job summary

A leading global provider in life sciences is seeking an Administrative Assistant for a 6-month contract in Mississauga. The role involves providing essential administrative support, coordinating projects, and handling general correspondence. Ideal candidates will have 2-4 years of experience and proficiency in MS Office. This position offers a hybrid work environment and values safety and inclusion.

Benefits

Emphasis on safety and inclusion

Opportunity for professional growth

Qualifications

• 2 – 4 years of administrative support experience, preferably in a corporate environment.
• Excellent proficiency in MS Office tools and ability to create complex spreadsheets and presentations.
• Ability to work with minimal supervision and interact professionally with all organization levels.

Responsibilities

• Coordinate projects and programs for the department.
• Provide general administrative support to Corporate Accounts Managers.
• Handle scheduling of travel and meeting arrangements.

Skills

Planning and organization

Interpersonal skills

Communication skills

Reliability

Adaptability

Education

High School Diploma or equivalent

Post-secondary administrative training

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

SAP

Job description

The Institutional Division, Ecolab's core and largest business, instills confidence that every aspect of our customers’ operations are protected. As a trusted partner serving the food service and hospitality markets, we assist customers with food safety, guest satisfaction, employee safety and operational efficiency.

Within the division’s Corporate Accounts department, we have an opening for a 6 month contract for an Administrative Assistant who will provide key administrative support to the Corporate Accounts department.

What's In It For You

• A culture that values safety first.
• Pride in working for a company that provides clean water, safe food, abundant energy and healthy environments.
  
  

Main Responsibilities

• Coordinate projects and programs for the department as assigned.
• Provide general administrative support to the Corporate Accounts Managers including internal and external correspondence, such as sales presentations, letters, reports and memos. Work involves drafting correspondence, as well as, creating complex spreadsheets with sales formulas and customer focused PowerPoint presentations.
• Exercise judgment and make decisions to promote smooth workflow and ensure client demands are met.
• Handle scheduling of travel and meeting arrangements including flight and transportation arrangements.
• Support and manage scheduled Corporate Customer incentive, rebate, cost guarantee and fee bill programs.
• Assist in all aspects of new customer set up and renewal packages for field representatives and key customers.
• Handle sensitive information and maintain accurate files and tracking mechanisms.
  
  

Key Qualifications

• High School Diploma or equivalent; additional post-secondary administrative training is preferred.
• 2 – 4 years administrative support experience; experience in a corporate/national sales environment is an asset.
• Excellent planning and organization skills.
• Demonstrated proficiency in MS Word, Excel, PowerPoint and Outlook. SAP is an asset.
• Excellent interpersonal and communication (written and verbal) skills.
• Reliable and adaptable.
• Ability to work with minimal supervision.
• Ability to interact in a professional manner with all levels of the organization.
  
  

This is a hybrid role with a mix of working from home and at Ecolab's Mississauga head office.

About Ecolab Institutional

Discover how our partnership with customers helps serve 45 billion restaurant meals and clean more than one billion hotel rooms. From restaurants, hotels and long-term care facilities, to schools, commercial buildings and military facilities, Ecolab’s Institutional division provides a comprehensive program of customized cleaning and sanitizing solutions to help meet the specific needs of our customers. Join us and help the biggest and best brands ensure guest safety and satisfaction and protect their reputation.

Ecolab is dedicated to Employment Equity.

Our Commitment to a Culture of Inclusion & Belonging

Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.