Administrative Assistant – Contract

Volker Stevin Highways; Lethbridge; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading construction and infrastructure company in Lethbridge, Alberta, is seeking an Administrative Assistant to support operations. This role requires strong organizational skills, proficiency in Microsoft Excel, and a detail-oriented mindset. Candidates will manage work orders, maintain records, and ensure compliance with safety standards. This is a contract position until early 2027 with the possibility of extension or permanent placement.

Qualifications

• 2+ years of experience as an administrative assistant or in a similar role.
• Strong proficiency in Microsoft Excel; experience with D365 and SharePoint preferred.
• Previous experience in a shop, equipment, or fleet-heavy environment is a strong asset.

Responsibilities

• Ensure safety practices and compliance standards are met.
• Generate and manage work orders and purchase orders.
• Track and schedule maintenance programs and inspections.

Skills

Microsoft Excel

Data manipulation

Process tracking

Customer service

Communication skills

Tools

Microsoft Dynamics 365

SharePoint

Job description

At Volker Stevin, our Administrative Assistants are essential to the day-to-day operations that keep our teams moving and our equipment running. If you’re organized, detail-oriented, and enjoy supporting a busy, fast-paced environment, we encourage you to bring your talents to our Equipment Support team. Together, we’ll continue to build a culture of excellence, safety, and integrity.

Reporting to the Shop Foreman, the Administrative Assistant supports our Lethbridge shop and Southern Alberta team in maintaining efficient operations across equipment, technology, and training. This role is ideal for someone who thrives in a detail-driven environment, enjoys independent work, and has strong experience with Excel, data manipulation, and process tracking in a fleet or shop setting.

Note: This is a contract opportunity until early 2027, with the possibility of extension or permanent placement. The position is based in-office in Lethbridge, Alberta, and follows standard business hours, Monday to Friday.

How You’ll Add Value

• Ensure safety practices and compliance standards are consistently met
• Generate and manage work orders and purchase orders for equipment inspections and maintenance
• Monitor fuel supply levels and place orders to ensure uninterrupted operations
• Receive select inventory items and track invoices and receipts for other departmental purchases
• Monitor unit odometers, hour logs, insurance, registrations, and permits across the fleet, ensuring compliance and accuracy
• Maintain accurate equipment records in Microsoft Dynamics 365 (D365), including unit transfers between locations
• Track and schedule maintenance programs and inspections; ensure spreadsheets reflect completed work within correct timeframes
• Use Microsoft Excel to clean, analyze, and consolidate data, ensuring accuracy in month-end reporting
• Assist in coordinating third-party services such as hearing testing and training sessions
• Provide technical and customer service support related to wireless devices and communication tools
• Organize and update SharePoint documents related to training, maintenance, and technology support
• Provide remote administrative support for the Calgary branch as needed, assisting with tasks and coverage from Lethbridge to ensure continuity across both sites
• Assist with other administrative duties and special projects as needed
  
  

The ideal candidate for this position will possess the following: Qualifications & Experience

• 2+ years’ experience as an administrative assistant or in a similar role
• Strong proficiency in Microsoft Excel; experience with D365, SharePoint, or similar systems is preferred
• Previous experience working in a shop, equipment, or fleet-heavy environment is a strong asset
• Comfortable working independently in a structured, deadline-driven role with a high volume of data
• Well-organized and adaptable, with the ability to prioritize competing tasks and maintain accuracy
• Strong communication and customer service skills
• Positive attitude, team-oriented mindset, and willingness to learn
• Ability to problem solve and multitask, especially during month-end peaks
  
  

Our Commitment to You

Safety Isn’t Just a Priority—It’s a Value. Safety is woven into the fabric of who we are and how we operate. It’s not a box we check off; it’s a commitment that guides every decision we make, every process we implement, and every project we undertake. Because at the end of the day, when we say safety is a value, we mean it’s a promise we make to our people, families, and the communities we serve.

True to Our Word, True to Our People. Our culture is grounded in humility and authenticity, with a deep commitment to family. We believe in supporting each other, no matter the role or title. When we say we care, we mean it—our actions match our words. Everyone is empowered, valued, and respected, because being ‘true to our word’ means being ‘true to our people.’

Interesting Projects and Skill-Building Work. Volker Stevin is known for its ability to take on complex projects of all sizes, from large-scale infrastructure builds to specialized niche developments to highway maintenance and more. This diversity in project scope and complexity means that our employees have access to new opportunities across our family of companies that challenge them to think creatively and develop new skills.