Administrative Assistant Construction Industry

4 Level Coach; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A progressive construction support firm in Toronto is seeking an exceptional Administrative Assistant to manage schedules and support clients. The ideal candidate thrives on organization, possesses strong communication skills, and has experience in the construction industry. This role allows for full-time or part-time hours at a pay rate of $21.00 per hour, contributing to a team focused on transforming the home building industry.

Qualifications

• Experience in the construction industry is a plus.
• Strong written and spoken English skills required.
• Familiarity with project management tools preferred.

Responsibilities

• Manage schedules, calendars, and travel arrangements.
• Communicate with clients, team members, and vendors.
• Support clients using construction project management software.

Skills

Organizational skills

Attention to detail

Customer service orientation

Strong communication

Self-starter attitude

Tech-savviness

Tools

G Suite

Slack

Zoom

Trello

Quickbooks

Job description

4 Level Coach / The Contractors VA

Administrative Assistant Construction Industry

At 4 Level Coach, we're not just about business; we're about transforming lives and creating meaningfulimpact. Our mission is to revolutionize the home building and remodeling industry by helping businessesgrow, streamline, and succeed. If you're looking to join a team that's committed to excellence and growth,this might be the perfect fit for you.

We're looking for top-tier Administrative Assistants to join our growing team - people who aren't just good butexceptional at what they do. Are you the kind of person who lives for checklists, thrives on organization,and brings next-level polish to every interaction? Do you have a sixth sense for anticipating needs,solving problems before they arise, and keeping everything running smoothly behind the scenes? Thenwe want to meet YOU.

What You'll Do:

• Manage schedules, calendars, inboxes, and travel arrangements with military precision
• Communicate clearly and professionally with clients, team members, and vendors
• Support clients using construction project management software (JobTread, Buildertrend, etc.)
• Assist with customer service - prompt, polished, and solution-oriented
• Help streamline processes, organize digital files, and handle day-to-day admin tasks
• Stay five steps ahead at all times, ensuring nothing falls through the cracks

What We're Looking For:

• Experience in the building, construction, contracting, or renovation industry (any capacity)
• Highly organized You love systems, efficiency, and bringing order to chaos
• Detail-obsessed You catch the things others miss
• Strong written and spoken English skills
• Professional communicator Your written and verbal communication skills are A+++
• Customer service driven You go above and beyond to deliver excellence
• Self-starter You're proactive, resourceful, and don't need hand-holding
• Tech-savvy You're confident using productivity tools (G Suite, Slack, Zoom, Trello, etc.)

We would consider the following additional assets:

• Familiarity with project management tools (JobTread, Buildertrend, or similar) strongly preferred
• Number Cruncher. Experience with bookkeeping tasks and experience with Quickbooks
• Online would be considered an asset.

This Role is Perfect For You If...

• You're the glue that keeps teams together and operations smooth
• You take pride in being dependable, trustworthy, and one step ahead
• You love supporting others and making their lives easier
• You bring a whatever it takes attitude to the table

Compensation:

• Full Time or Part Time 15 to 40 hours per week(Weekday daytime hours)
• $21.00 dollars per hour
• Be part of a team dedicated to transforming lives and reshaping an industry.