Administrative Assistant, Community Addiction Services

Homewood Health, Inc; Guelph; On-site; CAD 45,000 - 60,000; Full time

Job summary

Homewood Health, Inc. in Guelph, Ontario, is seeking an Administrative Assistant to join a collaborative, multidisciplinary team delivering seamless services and programs to clients.

You will schedule meetings, answer and route messages, prepare minutes and reports, manage confidential documents, process monthly expense reports, and record daily timekeeping in Kronos.

Qualifications

• Post-secondary education in a relevant field.
• 3 years’ experience in an administrative support role, independently and collaboratively.
• Excellent Microsoft Office suite skills with demonstrated ability to produce.
• Creative PowerPoint presentations.
• Excellent written and verbal communication skills; strong problem solving.

Responsibilities

• Schedule meetings and appointments.
• Reception duties; take voicemails and communicate messages.
• Circulate minutes, memos, letters and correspondence for team members.
• Coordinate and prepare for meetings (room bookings, catering, materials, agendas, minutes).
• Create, update and print reports (daily, monthly, quarterly, yearly).
• Process monthly expense reports; timekeeping in Kronos.
• Handle confidential documents and information; scan to client files.
• Support multiple programs and health and safety inspections.

Skills

Microsoft Office

PowerPoint

Administrative support

Communication skills

Problem solving

Education

Post-secondary education in a relevant field

Tools

Kronos

Job description

Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.

As an Administrative Assistant, you will be an integral part of a collaborative, inter-disciplinary team focused on delivering seamless services and programs to our clients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes, get ready to love it here!

Hours of Work: 35 hours per week. Monday to Friday 8:30 to 4:30 Inclusive of potential evening and weekend shift as required.

What You'll Be Doing

• Schedule of meetings and appointments
• Reception duties, take voicemails, and ensuring messages are communicated
• and documented
• Circulate minutes/memos/letters/correspondence for team members
• Coordinate & prepare for meetings (room bookings, catering requests, set up materials needed, create agenda items, record and distribute minutes
• Create, record, update, and print various daily, monthly, quarterly, and yearly reports
• Complete and update group/project lists, team members lists, FANOUT lists, and nominal lists
• Arrange for signatures on confidential documents and manage confidential information
• Scan confidential documents to client files
• Prepare presentation
• Daily timekeeping in Kronos
• Participate in Health & Safety inspections
• Process monthly expense reports
• Clinical flow specialist administrative dutiesCoverage of other programs within HHC as required
• Work within multiple electronic documentation platforms

What We’re Looking For

• Post-secondary education in a relevant field
• 3 years’ experience in an administrative support role, with the knowledge, experience, and confidence to work independently
• Excellent Microsoft Office suite skills with demonstrated ability to produce
• Creative PowerPoint presentations
• Excellent written and verbal communication skillsStrong problem solving skills
• Diplomatic, analytical, and detail oriented
• Great work ethic, and commitment to excellence
• Team player with a positive outlook, and a good sense of humour

Why work with us

Homewood Health is Canada’s largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference!

As an equal opportunity employer, Homewood Health is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity‑seeking groups including women, racialized and indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

Join us at Homewood Health™ and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives.

This job posting is for an existing vacant position within the organization.