Administrative Assistant, Community Addiction Services

Homewood Health; Guelph; On-site; CAD 45,000 - 60,000; Full time

Job summary

Homewood Health in Guelph, ON is seeking an Administrative Assistant for Community Addiction Services to support a collaborative interdisciplinary team.

You will manage scheduling, reception, minutes, reporting, timekeeping in Kronos, and confidential document handling. The role is 35 hours per week, Monday to Friday, on-site, with potential evening/weekend shifts as required.

Qualifications

• 3 years’ experience in an administrative support role, with the knowledge, experience, and confidence to work independently.
• Excellent Microsoft Office suite skills with demonstrated ability to produce clear documents and reports.
• Strong written and verbal communication skills, diplomatic and detail-oriented.

Responsibilities

• Schedule meetings and appointments and manage calendars.
• Reception duties, take voicemails, and ensure messages are communicated and documented.
• Circulate minutes and correspondence for team members.
• Coordinate meetings (room bookings, catering, materials) and prepare agendas.
• Create, update, and distribute daily, monthly, and annual reports.
• Maintain group/project lists and shared staff records.
• Handle confidential documents and ensure secure filing.
• Daily timekeeping in Kronos and participation in Health & Safety inspections.
• Process monthly expense reports and provide administrative support to clinical workflows.

Skills

Communication skills

Team player

Independent work

Education

Post-secondary education in a relevant field

Tools

Microsoft Office Suite

Job description

Administrative Assistant, Community Addiction Services

Job Category: *Administration/Clerical

Requisition Number: ADMIN004462

• Posted : October 14, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Guelph, ON N1E4J3, CAN

Description

Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.

As an Administrative Assistant, you will be an integral part of a collaborative, inter-disciplinary team focused on delivering seamless services and programs to our clients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes, get ready to love it here!

Hours of Work: 35 hours per week. Monday to Friday 8:30 to 4:30 Inclusive of potential evening and weekend shift as required.

What you'll be doing:

• Schedule of meetings and appointments
• Reception duties, take voicemails, and ensuring messages are communicated
• and documented
• Circulate minutes/memos/letters/correspondence for team members
• Coordinate & prepare for meetings (room bookings, catering requests, set up
• materials needed, create agenda items, record and distribute minutes
• Create, record, update, and print various daily, monthly, quarterly, and yearly reports
• Complete and update group/project lists, team members lists, FANOUT lists, and nominal lists
• Arrange for signatures on confidential documents and manage confidential information
• Scan confidential documents to client files
• Daily timekeeping in Kronos
• Participate in Health & Safety inspections
• Process monthly expense reports
• Clinical flow specialist administrative duties
• Coverage of other programs within HHC as required
• Work within multiple electronic documentation platforms

What we're looking for:

• Post-secondary education in a relevant field
• 3 years’ experience in an administrative support role, with the knowledge, experience, and confidence to work independently
• Excellent Microsoft Office suite skills with demonstrated ability to produce
• Excellent written and verbal communication skills
• Diplomatic, analytical, and detail oriented
• Great work ethic, and commitment to excellence
• Team player with a positive outlook, and a good sense of humour

Why work with us

Homewood Health is Canada’s largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference!

As an equal opportunity employer, Homewood Health is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

Join us at Homewood Health and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives.

This job posting is for an existing vacant position within the organization.